header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1779-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/18/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to enter into a contract with B2GNow/AskReply, Inc. for provisioning and hosting of a citywide supplier diversity management system; to waive the competitive bidding provisions of the City Code; to authorize the expenditure of $247,400.00 from the Department of Technology, Capital Improvement Bond Fund. ($247,400.00)
Attachments: 1. B2Gnow - City of Columbus Compliance Tracking and Monitoring Software RFP - Cost Proposal v07.02.2020, 2. ODI_Software System Strategy 2020.pptx (2), 3. 1779-2020 Bid Waiver, 4. 1779-2020 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to enter into a contract with B2GNow/Ask Reply, Inc. for provisioning and hosting of a citywide supplier diversity management system. The City requires a new management system to fulfill the requirements of City Code 39, Executive Order 2020-03, and findings of the 2019 City of Columbus Disparity Study Final Report. The system will replace the outdated Biztrack system, which has exceeded its useful service life, is no longer supported, and has limited functionality. B2GNow/AskReply, Inc. will help the City implement its supplier diversity management system, integrate it with the City's financial and data management systems, and provide hosting services to support ongoing operations. The term of this agreement is for one (1) year from the date of a purchase order certified by the City Auditor. This agreement includes annual options to renew, subject to mutual agreement and approval of proper City authorities. The total cost of $247,400.00 includes $13,500.00 for scanning minority-owned and woman-owned business enterprise certifications into the new system and $233,900.00 for two (2) years of hosting and support services.

To procure these services, a Request for Statements of Qualifications (RFQ013748) was published October 11, 2019. The solicitation received seven (7) proposals, which was scored by an evaluation committee of five (5) representatives from City offices and departments. The committee scored the proposal, using the following criteria: competence of the offeror (up to 30 points), quality and feasibility of proposed software and services (25 points), ability of the offeror (25 points), and, past performance of the offeror (20 points). The committee determined that the B2GNow/AskReply, Inc. software solution best met all requirements outlined in the RFSQ, and the solution wou...

Click here for full text