City of Columbus - File #: 1517-2020

• File #: 1517-2020
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/22/2020
• In control: Public Safety Committee
• On agenda: 9/14/2020
• Final action: 9/17/2020
• Title: To authorize the amendment of Public Safety's Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $127,026.64 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to issue a purchase order for Panasonic "Toughbook" laptop computers for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with ARC Acquisitions US Inc.; to authorize the expenditure of $127,026.64 from the General Permanent Improvement Fund; and to declare an emergency. ($127,026.64)

Date	Ver.	Action By	Action	Result
9/17/2020	1	ACTING CITY CLERK	Attest
9/16/2020	1	MAYOR	Signed
9/14/2020	1	COUNCIL PRESIDENT	Signed
9/14/2020	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to ARC Acquisitions US Inc. for the purchase of Panasonic “Toughbook” laptops to be used in emergency rescue vehicles. The Division of Fire (CFD) is in need of purchasing twenty-six (26) Panasonic “Toughbook” laptops for the Division of Fire from an existing State of Ohio Term Schedule Contract. The 2019 Capital Improvement Budget was amended to authorize the City Auditor to transfer funds within the General Permanent Improvement Fund. These laptops are replacement units for the "Toughbook" laptops currently used in fire apparatus by Firefighters and paramedics with CAD and pre-arrival instructions at emergency scenes. The Fire Division has a need to replace existing equipment that is beyond its useful life and will no longer be warranted. Utilizing the State Term Schedule Contract will permit the timely ordering of twenty-six (26) Panasonic "Toughbook" laptops at a comparable price to previous purchases. Included with this laptop purchase will be an extended two (2) year service warranty agreement, and adaptor cables. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.

Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (Index STS-033 /OAKS Contract No. 534604).

Contract Compliance: ARC Acquisition US Inc. (Vendor #025070 / Active C.C.)

Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate purchase of this communications equipment so that emergency services can continue without interruption.

FISCAL IMPACT: This ordinance authorizes the amendment of Public Safety's Capital Improvement Budget, the transfer of $127,026.64 within the General Permanent Improve...