Explanation
BACKGROUND: This legislation appropriates and encumbers $933,000.00 from the Community Development Block Grant and authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the City's Central Community House located at 1150 E. Main Street.
This project is for the full roof replacing and restoring the HVAC system. The HVAC work includes two new roof top units (RTU’s), roof mounted exhaust fans, variable air volume (VAV’s) boxes and controls. Other systems will also be updated including the fire alarm, security, and access control systems.
Formal bids were solicited and the City received six (6) bids (0 FBE, 0 MBE) on June 29, 2020 as follows:
Company City AS1/FBE/MBE Bid Amount
2K General Company Columbus EBOCC $883,000.00
Mile McClellan Construction Co., Inc. Columbus EBOCC $918,505.00
Elford, Inc. Columbus EBOCC $951,389.00
R.W. Setterlin Building Company Columbus EBOCC $978,856.00
Altman General Contractors Columbus EBOCC $978,856.00
General Temperature Control Canal Winchester EBOCC $1,148,375.00
2K General Company submitted the lowest bid of $883,000.00. The amount of the award will be $933,000.00. This total includes an additional $50,000.00 in contingency to assist with other systems including the fire alarm, security, and access control systems. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, 2K General Company.
2K General Company Contract Compliance No. 31-1653018, expiration date September 13, 2022.
Emergency action is requested to meet the requirement and deadline of the Community Development Block Grant.
Fiscal Impact: This legislation authorizes an expenditure of ($933,000.00) from the Community Development Block Grant (CDBG) for the renovation of the Central Community House. These funds were budgeted within the Community Development Block Grant (2248).
Title
To authorize an appropriation within the Community Development Block Grant; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the City's Central Community House; and to authorize the expenditure of $933,000.00 from the Community Development Block Grant fund; and to declare an emergency. ($933,000.00)
Body
WHEREAS, it is the desire of the Director and Finance and Management and the Office of Construction Management to expend monies from CDBG (2248) for an agreement with 2K General Company for the renovation of the City's Central Community House located at 1150 E. Main Street; and
WHEREAS, the Office of Construction Management solicited bids for this project and six firms submitted bids on June 29, 2020; and
WHEREAS, 2K General Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $933,000.00 from the CDBG (2248); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with 2K General Company for the renovation of the City's Central Community House, so that such work may begin as soon as practical, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the renovation of the City's Central Community House located at 1150 E. Main Street.
SECTION 2. That the appropriate of $933,000.00, or so much thereof as may be needed, is hereby authorized within CDBG (2248),
SECTION 3. That the expenditure of $933,000.00, or so much thereof as may be needed, is hereby authorized in CDBG (2248), object class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to appropriate the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.