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File #: 1767-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/17/2020 In control: Finance Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the City Auditor to transfer appropriation between departments within the Smart City Grant Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Roberts Service Group for the installation of electrical chargers, at the Central Safety Building facility, located at 120 Marconi Boulevard; to authorize the expenditure of $52,000.00 from the Smart City Grant Fund. ($52,000.00)
Attachments: 1. DOFM Vulcan Accounting Template.pdf
Explanation
BACKGROUND: This legislation transfers appropriation and encumbers $52,000.00 from the Smart City Grant Fund and authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Roberts Service Group for the installation of electrical chargers, at the Central Safety Building facility located at 120 Marconi Boulevard.
This project is for the installation of 7 dual electric charging stations, or a total of 14 charges to charge approximately 35 Hybrid vehicles purchased as part of the Smart City Program, for the Division of Police staff located at Columbus Police Headquarters. The installation will include electrical infrastructure, piping, wiring, and new chargers.
Formal bids were solicited and the City received four (4) bids (1 F1, 1 MBE) on May 1, 2020 as follows:

Company City AS1/FBE/MBE Bid Amount
Roberts Service Group Columbus F1 $55,500.00
Knight Electric, Inc. Columbus MBE $70,032.00
ProLine Electric, Inc. Lancaster EBOCC $72,500.00
R.W. Setterlin Building Company Columbus EBOCC $79,610.00

Roberts Service Group submitted the lowest bid of $55,500.00. The amount of the award will be $52,000.00. This total does not include $3,500.00 for construction administration. Construction Administration is not needed under this project. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, Roberts Service Group.

Roberts Service Group Contract Compliance No. 31-0858835, expiration date June 30, 2023.

Fiscal Impact: Funds in the amount of $52,000.00 are available and appropriated for this expenditure within the Smart City Grant Fund, Fund 7768, in Grant #G591611 (2016 Smart City Paul G. Allen/Vulcan Foundation Award). It is necessary to transfer appropriation between divisions and object classes for this expenditure.

Title
To authorize the City Auditor to transfer appropriation between ...

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