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File #: 1790-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/20/2020 In control: Technology Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology for various Departments, to establish a purchase order with Western Reserve Technology, LTD utilizing a State of Ohio, State Term Schedule to renew software support and maintenance for Netmotion software; to authorize the expenditure of $63,600.00 from the Department of Technology, Information Services Operating Fund and to declare an emergency. ($63,600.00)
Attachments: 1. Quote-Western Reserve Technology, 2. 1790-2020EXP, 3. Cover Page - CDW (West. Res. is a dealer for CDW), 4. Price List Page 1462 - Netmotion
Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, for various Departments, to establish a purchase order with Western Reserve Technology, LTD, a dealer of Netmotion software, utilizing State of Ohio, State Term Schedules STS033-534605-3, expiration date 10/30/2023 to renew software support and maintenance for Netmotion software licenses for a coverage term period of one (1) year, from 09/30/2020 to 09/29/2021, at a cost of $63,600.00.

The City uses NetMotion software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers.

The Department sought quotes for this product. The results were as follows:

Western Reserve Technology LTD - $63,600.00
CDW Government, LLC - $65,000
Intellitech - Responded that they do not service this area

FISCAL IMPACT
Funds are budgeted and available within the Department of Technology’s internal services budget and direct charge budget for this purpose. The direct charge budget enables pro-rating the cost among the various funds of the beneficiary departments (i.e., Public Safety, Public Utilities, Public Service, City Attorney, and Facilities Mgmt.).

EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

CONTRACT COMPLIANCE
Vendor Name: Western Reserve Technology, LTD
C.C#/F.I/D. #: 20-8258628
Expiration Date: 08/20/2022
DAX Vendor Acct. #: 033379

Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology for various Departments, to establish a purchase order with Western Reserve Technology, LTD utilizing a State of Ohio, State Term ...

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