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File #: 1803-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/22/2020 In control: Finance Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Ace Truck Body Inc., for the up-fit of V-Plow and Electric Hopper Spreaders various trucks; and to authorize the appropriation and expenditure of $79,968.00 from the Special Income Tax fund. ($79,968.00)
Attachments: 1. Ord 1803-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Ace Truck Body Inc., in the amount of $79,968.00 for the up-fit of v-plow and electric hopper spreaders on six (6) Ford F250 and F350 trucks per the results of bid RFQ015861 for use by the Recreation and Parks Department, the Refuse Collection Division, and the Facilities Management Division. The V-plows and spreaders are used by the departments to plow snow and spread snow melt at their facilities and around the community. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Four bids were received and opened for RFQ015861 on July 16, 2020 as follows:

Ace Truck Body Inc., (CC#: 31-0936828, exp. 2/27/22, MAJ) $79,968.00
Abutilon Co., Inc., (CC#: 34-1792157) $91,136.00
*Quality Truck & Body Equipment, (CC#: 34-1085422, exp. 3/17/22, MAJ) $72,456.00

Quality Truck & Body Equipment’s bid was deemed non-responsive as they did not provide the required proposal documents. The Bidder Guide for RFQ015861 stated that Reference Pages, Subcontractor Information, Experience Documentation, Literature, and Warranty documents must be completed and attached to the bid response and “Failure to submit the listed documents may be cause for rejection of your bid.”
The Finance and Management Department recommends a bid award be made to Ace Truck Body Inc., as the lowest, most responsive and responsible bidder.

Ace Truck Body Inc., - Vendor #004484

Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $79,968.00 from the Special Income Tax Fund with Ace Truck Body Inc., for the up-fit of v-plow and electric hopper spreaders on six (6) Ford F250 and F350 trucks. Funding for this acquisition is budgeted within the Special Income Tax Fund for 2020 citywide vehicle acquisitions. The Department of Finance and Management budgeted $9.0 million in the Special Income Tax Fun...

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