Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Human Resources, to contract with Direct Fitness Solutions and G&G Fitness Equipment for the purchase of fitness equipment.This legislation also authorizes the City Auditor to transfer funds within the general permanent improvement fund from the unallocated portion to the newly created Human Resources Department equipment project to provide funding to purchase new and/or replacement fitness equipment for the Front Street Fitness Center. Examples of the types if equipment may include: treadmills, stairmasters, storage racks, exercise balls and body bars.
Bid Information: State of Ohio Term contracts exists for this purchase:
Life Fitness: Index #STS650; Contact #800798
Precor Incorporated: Index #STS650; Contract #800462
From these contracts, $8,500.00 will be spent with Direct Fitness Solutions, a listed dealer of Precor Incorporated, and $12,715.60 from G&G Fitness Equipment, a listed dealer of Life Fitness. The State of Ohio contract is authorized by Ord. 582-87 and allows for the cooperative purchase between the State of Ohio Department of Administrative Services cooperative contracts and other governmental entities. Other smaller miscellaneous equipment purchases may be funded as well.
The Finance and Management Department recommended general permanent improvement funds be used for these purchases.
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase new and/or replacement fitness equipment, as stated above, to provide safe, current fitness equipment at the Front Street Fitness Center, which promotes employee wellness.
FISCAL IMPACT: This ordinance authorizes the appropriation, transfer, and expenditure of up to $25,000.00 from and within the General Permanent Improvement Fund to provide funding for the purchase of various pieces of fitness equipment for the Front Street Fitness Center.
Title
To amend the 2019 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize the expenditure of $25,000.00 from the General Permanent Improvement Fund; to authorize the Finance and Management Director, on behalf of the Human Resources Department, to contract with Direct Fitness Solutions and G&G Fitness Equipment for the purchase of fitness equipment; and to declare an emergency. ($25,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the appropriation, transfer, and expenditure of funds from and within the General Permanent Improvement Fund; and
WHEREAS, there is a need to purchase new, replacement fitness equipment for the Front Street Fitness Center; and
WHEREAS, a State of Ohio Term Contract, STS #650 Contract #800798 and #800462, established by the State of Ohio, Dept. of Administrative Services Purchasing Office, exists for these purchases; and
WHEREAS, the replacement of old fitness equipment with new, current equipment promotes the wellness initiative for City of Columbus employees; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources, in that it is immediately necessary to authorize the Director of Finance and Management to contract with Direct Fitness Solutions and make this transfer to allow for purchases to be made in a timely manner and for financial transactions to be recorded properly for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Director of Human Resources, is authorized to utilize the State of Ohio Term Contract, STS #650 Contract #800798 and #800462 established by the State of Ohio Dept. of Administrative Services Purchasing Office, to enter into contract with Direct Fitness Solutions ($8,500.00) and G&G Fitness Equipment ($12,715.60) for the purchase of fitness equipment. Additional items purchased with the remaining funds will be entered into contract with compliance of the procurement provisions of the Columbus City Code, Chapter 329.
SECTION 2. That the 2019 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name/ Funding Current CIB /Amendment/ Revised CIB
P748999-100000 Unallocated / GPIF Carryover / $74,440/$25,000/ $99,440
P748999-100000 Unallocated / GPIF Carryover / $99,440 /($25,000)/ $74,440
P460004-100000 Human Resources - Equipment/ GPIF Carryover / $23,965 /$25,000/ $48,965
SECTION 3. That the appropriation and transfer of $25,000.00 or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $25,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the remaining balance of the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Human Resources. Any such contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.