Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Meyer Spreader Parts with Excenture Business Solutions. This contract provides for Meyer Spreader Parts used by the Division of Fleet Management to repair City salt-spreader vehicles.
The contract, PO136045 was established in accordance with Request for Quotation RFQ009285 and authorized under Ordinance Number 1941-2018 and will expire October 31, 2020. In accordance with the bid specifications, the City and Excenture Business Solutions can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be October 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires on October 31, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Meyer Spreader Parts with Excenture Business Solutions, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Meyer Spreader Parts for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ009285 with Excenture Business Solutions deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Excenture Business Solutions can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with Excenture Business Solutions for the option to obtain Meyer Spreader Parts, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Excenture Business Solutions, PO136045 for a period of one year, from October 31, 2020 to and including October 31, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.