Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into a contract with Bomar Construction Company on the behalf of the Fleet Management Division for building renovations at fleet maintenance facilities per the results of bid RFQ015124. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. One bid was received and opened for RFQ015124 on March 20, 2020 as follows:
Bomar Construction Company, (CC#: 31-1430310, exp. 2/6/22, MAJ)
The Finance and Management Department recommends a bid award be made to Bomar Construction Company as the most responsive and responsible bidder. The contract is for one (1) year and the contract language allows for three (3) one (1) year renewals on a year to year basis subject to mutual agreement, sufficient appropriations and approval by City Council. Currently the Fleet Management Division has a need for immediate repairs of a railing in the garage area, roofing repairs and concrete work in and around the facility. This contract is used on as needed basis for basic repair, replacement and maintenance projects at the Fleet Management Facility located at Groves Road.
Bomar Construction Company - Vendor #005362
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $40,000.00 from the Fleet Management Capital Fund and $10,000.00 from the Fleet Operating Fund with Bomar Construction Company, for building maintenance, construction and carpentry services at Fleet facilities. The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the 2019 Capital Improvement Budget. The Fleet Management Division budgeted $400,000 for capital funded projects. In 2019 $278,701.00 was expended for capital funded projects.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Bomar Construction Company for building renovations at fleet maintenance facilities; to amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Fleet Management Capital Fund; to authorize the expenditure of $10,000.00 from the General Fund; and to authorize the expenditure of $40,000.00 from the Fleet Management Capital Fund. ($50,000.00)
Body
WHEREAS, it is necessary for the Fleet Management Division to enter into contract for building renovations at fleet maintenance facilities, and
WHEREAS, a bid (RFQ015124) was advertised and opened on March 20, 2020, and
WHEREAS, the Finance and Management Department recommends a bid award to Bomar Construction Company as the overall most responsive, and responsible bidder, and
WHEREAS, it is necessary to amend the 2019 CIB and to transfer funds between projects within the Fleet Management Capital Fund; and
WHEREAS, it is necessary to authorize an expenditure of $40,000.00 from the Fleet Management Capital Fund; and
WHEREAS, it is necessary to authorize an expenditure of $10,000.00 from the Fleet Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to enter into contract with Bomar Construction Company for building renovations at fleet maintenance facilities; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with Bomar Construction Company for building renovations at fleet maintenance facilities, as follows:
Request for Quotation RFQ015124: Bomar Construction Company - $50,000.00
SECTION 2. That the transfer of $39,949.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 5205 - Fleet Management Capital Fund, per the account codes in the attachment to this ordinance.
See Attached File: Ord 1841-2020 Legislation Template.xls
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 5205 - Fleet Management Capital Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P550005-100000 (carryover) |Fuel Tank Management | $486,419 | $446,470 | -$39,949
P550007-100000 (carryover) | Fleet Facilities Capital Blanket | $51 | $40,000 | +$39,949
SECTION 4. That the expenditure of $40,000.00 or so much thereof as may be necessary, in regard to the actions authorized in Section 1 are hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1841-2020 Legislation Template.xls
SECTION 5. That the expenditure of $10,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Fleet Operating Fund, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1841-2020 Legislation Template.xls
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.