Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Process Control Computer Maintenance with Schneider Electric Systems USA. This contract provides maintenance for an automated computer system that monitors and controls water treatment plant production for the Department of Public Utilities, Division of Water.
The contract, PO095519 was established in accordance with Request for Quotation RFQ006968 and authorized under Ordinance Number 2876-2017, and will expire December 31, 2020. In accordance with the bid specifications, the City and Schneider Electric Systems USA can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be December 31, 2021.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Public Utilities, Division of Water must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Process Control Computer Maintenance with Schneider Electric Systems USA.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Process Control Computer Maintenance for use by the Department of Public Utilities, Division of Water; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ006869 with Schneider Electric Systems USA deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Schneider Electric Systems USA can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Finance and Management Director to renew a Universal Term Contract with Schneider Electric Systems USA for the option to obtain Process Control Computer Maintenance; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Schneider Electric Systems USA, PO095519 for a period of one year, from December 31, 2020 to and including December 31, 2021.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.