Explanation
BACKGROUND: This ordinance authorizes purchase orders in the total amount of $591,725.00 for EMS medical and pharmaceutical supplies from existing Universal Term Contracts and/or Purchase Agreements established for the Division of Fire. The Fire Division needs to purchase miscellaneous medical and pharmaceutical supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts / Purchase Agreements were established by the Purchasing Office for such purposes with Life-Assist, Inc., BoundTree Medical LLC, Teleflex LLC, and Zoll Medical Corporation. EMS medical and pharmaceutical supplies include, but are not limited to, bandages, needles, IVs, splints, face masks, gowns, gloves, fentanyl, naloxone, etc. These supplies are used in the Fire Division's daily emergency medical (EMS) operations, and have elevated in demand since the outbreak of COVID-19. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreements with Life-Assist, Inc., BoundTree Medical LLC, Teleflex LLC, and Zoll Medical Corporation for the purchase of these supplies for the Division of Fire.
Bid Information: Universal Term Contracts/Purchase Agreements exist for these purchases: Life-Assist, Inc. / Miscellaneous Medicals (PA004058 / Exp. 06-30-21); BoundTree / Miscellaneous Medicals (PA004055 / Exp. 06-30-21); Life-Assist, Inc. / Pharmaceuticals (PA004023 / Exp. 06-30-21); BoundTree / Pharmaceuticals (PA005023 / Exp. 06-30-21); Teleflex LLC (PA004518 / Exp. 09-30-21), and Zoll Medical Corporation (PA#004354 / Exp. 08-31-22).
Contract Compliance: Life-Assist, Inc. #94-2440500 / BoundTree Medical LLC #31-1739487 / Teleflex LLC #94-2440500 / Zoll Medical Corporation #04-2711626.
Emergency Designation: Emergency action is requested as funds for these medical and pharmaceutical supplies are needed to keep supplies stocked at adequate levels throughout the COVID-19 pandemic.
FISCAL IMPACT: This ordinance authorizes the total expenditure of $591,725.00 from both the CARES Act Fund, as well as the Division of Fire's general fund operating budget, to purchase additional miscellaneous medical and pharmaceutical supplies. To date, the division has encumbered/spent approximately $1.75M, out of a total budget of approximately $1.775M in 2020 for this purpose. These additional expenditures are necessary due to increased usage related to the current COVID-19 outbreak. The Fire Division spent $1.670M in 2019 for medical and pharmaceutical supplies. Approximately $1.5M was encumbered/spent in 2018 for medical and pharmaceutical supplies, and $1.342M was encumbered/spent in 2017 for medical and pharmaceutical supplies. This ordinance will authorize purchase orders with: Life-Assist, Inc. in the amount of $200,725.00; BoundTree Medical LLC in the amount of $333,000.00; Teleflex LLC in the amount of $10,000.00; and, Zoll Medical Corporation in the amount of $48,000.00.
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreements with Life-Assist, Inc., BoundTree Medical, Teleflex LLC, and Zoll Medical Corporation and for the purchase of EMS related miscellaneous medical and pharmaceutical supplies for the Department of Public Safety, Division of Fire; to authorize the expenditure of $533,725.00 from the CARES Act Fund; to authorize the expenditure of $58,000.00 from the General Fund; and to declare an emergency. ($591,725.00)
Body
WHEREAS, the COVID-19 pandemic has resulted in an increased need for the Fire Division to purchase miscellaneous medical and pharmaceutical supplies for use in daily emergency services and emergency medical service (EMS) operations; and,
WHEREAS, Universal Term Contracts and/or Purchase Agreements that have been established by the Purchasing Office exist for these purchases; and,
WHEREAS, expenditure of CARES Act funding to purchase miscellaneous medical and pharmaceutical supplies is necessary to address the increased consumption rate of these supplies caused by the COVID-19 public health emergency; and,
WHEREAS, such expenditure of funds has not been previously accounted for the in the 2020 budget; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreement with Life-Assist, Inc., BoundTree Medical LLC, Teleflex LLC, and Zoll Medical Corporation in order to maintain adequate levels of such supplies, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreement with Life-Assist, Inc., BoundTree Medical LLC, Teleflex LLC, and Zoll Medical Corporation for the purchase of EMS miscellaneous medical and pharmaceutical supplies for the Division of Fire.
SECTION 2. That the expenditure of $533,725.00, or so much thereof as may be necessary, be and is hereby authorized from the CARES Act Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $58,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.