Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Horton Emergency Vehicle Parts and Services with Halcore Group, Inc. dba Horton Emergency Vehicles Company. This contract provides for Horton Emergency Vehicle Parts and Services used by the Division of Fleet Management to repair City emergency vehicles.
The contract, PO087587 was authorized under Ordinance Number 2453-2017 and will expire October 31, 2020. In accordance with the contract terms, the City and Halcore Group, Inc. dba Horton Emergency Vehicles Company can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be October 31, 2021.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management, must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Horton Emergency Vehicle Parts and Services with Halcore Group, Inc., dba Horton Emergency Vehicles Company; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Horton Emergency Vehicle Parts and Services for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to the Sole Source provisions, and
WHEREAS, in accordance with the bid specifications, the City and Halcore Group, Inc. dba Horton Emergency Vehicles Company can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is necessary to authorize the Finance and Management Director to immediately renew a Universal Term Contract with Halcore Group, Inc., dba Horton Emergency Vehicles Company for the option to obtain Horton Emergency Vehicles Parts and Services to ensure there is no interruption of goods/services provided, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Halcore Group, Inc., dba Horton Emergency Vehicles Company, PO087587 for a period of one year, from October 31, 2020 to and including October 31, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.