Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract modification with Resource International, Inc. for professional services related to the Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration.
The project consists of administration of the Department of Public Utilities' Oracle Work and Asset Management (WAM) system with a full enterprise license. The goal is to leverage the Department of Public Utilities' mission critical data and systems allowing them to provide service to their customers that is proactive, transparent, and data driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting.
The Department of Public Utilities advertised Request for Proposals (RFP’s) for the subject services in the City Bulletin in accordance with the relevant provisions of City Code, Chapter 329. One hundred forty-eight (148) vendors (3 AS1, 4 FBE, 1 HL1, 6 M1A, 2 MBE, 3 MBR, 129 MAJ) were solicited (RFQ000964) and three (3) proposals (1 FBE, 2 MAJ) were received and opened on May 19, 2016. The evaluation and final ranking was based upon the criteria in the RFP and Resource International, Inc. was determined to be a qualified responder to provide services for the Oracle Work and Asset Management and Computerized Maintenance Management system for which the Director of the Department of Public Utilities concurred.
The original contract covers a five-year period with each phase subject to review and approval by Columbus City Council and the Auditor's certification of funds. This is the fourth modification of the contract and funds as defined in the original proposal. All terms and conditions of the original agreement remain in full force and effect.
SUPPLIER: Resource International, Inc. (31-0669793, DAX #004197) Expires 5/31/2023
Resource International, Inc. holds FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 4 is $200,000.00. Total contract amount including this modification is $1,050,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This legislation is to encumber the funds budgeted for fiscal year 2020 for the Department of Public Utilities.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $200,000.00 is needed and budgeted for this service.
$177,773.77 was spent in 2019
$185,256.52 was spent in 2018
Title
To authorize the Director of Public Utilities to enter into a planned modification with Resource International, Inc. for Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration for the Department of Public Utilities; to authorize the expenditure of $12,200.00 from the Electricity Operating Fund, $77,600.00 from the Water Operating Fund, $87,000.00 from the Sewer System Operating Fund and $23,200.00 from the Stormwater Operating Fund. ($200,000.00)
Body
WHEREAS, the Department of Public Utilities wishes to modify and increase PO037728 with Resource International, Inc. for Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration Services to provide additional funding for the fifth year of the five-year contract, and
WHEREAS, the vendor has agreed to modify PO037728 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify and increase the current contract for Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration Services with Resource International, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract No. PO037728 for Oracle Work Asset Management Database and Computerized Maintenance Management System Administration with Resource International, Inc., in accordance with the terms on file in the office of the Department of Public Utilities. Total amount of modification No. 4 is ADD $200,000.00. Total contract amount including this modification is $1,050,000.00.
SECTION 2. That this modification is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications.
SECTION 3. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.