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File #: 1869-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/7/2020 In control: Finance Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Waste Disposal Services with Chemtron Corporation Environmental Services; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).

Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Waste Disposal Services with Chemtron Corporation Environmental Services. The Division of Fleet Management is the primary user for waste disposal services. These waste material services include the collection, transportation, reclamation and safe disposal of hazardous and non-hazardous materials for various city facilities. Examples of items include but not limited to: used oil and anti-freeze, washer fluid, used batteries and oily absorbent pads.

The term of the proposed option contract would be approximately 3 years, expiring September 30, 2023, with the option to renew for two (2) additional one year periods. The Purchasing Office opened formal bids on July 16, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015806). Three bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Chemtron Corporation Environmental Services, CC#011906 expires July 6, 2022, All Items, $1.00
Total Estimated Annual Expenditure: $185,000.00, Division of Fleet Management, the primary user.

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract expires on September 30, 2020.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from Genera...

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