Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Traffic Control Devices with Paul Peterson Co. and AWP Inc. The Division of Traffic Management is the primary user for Traffic Control Devices. Temporary traffic control and safety devices are used for traffic projects. The term of the proposed option contracts would be approximately three (3) years, expiring 10/31/2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 6, 2020. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RF015994). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Paul Peterson Co., CC# 004409 expires 2/13/2022, Items# 1, 2, 4-7, 10, 12-15, 18, 20, 21, 26, 31-33, $1.00
AWP Inc., CC#020142 expires 2/15/2021, Items# 3, 8, 9, 11, 16, 17, 19, 22-25, 27-30, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Traffic Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Traffic Control Devices with Paul Peterson Co. and AWP Inc.; and to authorize the expenditure of $2.00 from General Budget Reservation BRPO001343. ($2.00).
Body
WHEREAS, the Traffic Control Devices UTC will provide for the purchase of traffic cones, flags and barriers used to temporarily control traffic; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 6, 2020 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into two (2) Universal Term Contracts for the option to purchase Traffic Control Devices; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) Universal Term Contracts for the option to purchase Traffic Control Devices in accordance with Request for Quotation RFQ015994 for a term of approximately three (3) years, expiring 10/31/2023, with the option to renew for one (1) additional year, as follows:
Paul Peterson Co., Items# 1, 2, 4-7, 10, 12-15, 18, 20, 21, 26, 31-33, $1.00
AWP Inc., Items# 3, 8, 9, 11, 16, 17, 19, 22-25, 27-30, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.