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File #: 1911-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/18/2020 In control: Public Utilities Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. for one Division of Sewerage & Drainage/Stormwater Section projects; to authorize transfers and expenditures up to $255,437.69 within the Storm Sewer Bonds Fund; and to amend the 2019 Capital Improvements Budget. ($255,437.69)
Attachments: 1. Ord. 1911-2020 Utilization Form.pdf, 2. Ord 1911-2020 Mod #3 Funding.pdf


1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates Inc. for the following Division of Sewers & Drains/Stormwater Section, projects:

· Lehnert Farms/Bolton Field Storm Improvements Project, CIP No. 610788-100000; Planning Area = 99 - Citywide; $255,437.69

1.1. Amount of additional funds to be expended: $255,437.69
Original Agreement Amount: $ 167,845.34 (PO228237, PO228238, PO228239)
Modification 1: $ 979,361.67 (PO 235282)
Modification 2: $ 711,543.64 (PO still pending)
Modification 3 (current): $ 255,437.69
Total (Orig. + Mod. 1, 2 &3) $2,114,188.34

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0787-2020.

1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration and inspection services for construction projects that bid during the three year (2020-2022) time frame.

1.4. How cost of modification was determined:
The cost of Modification No. 3 was determined by negotiations between H.R. Gray & Associates and the Division of Sewers & Drains/Stormwater Section.


Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green
infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to bas...

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