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File #: 1916-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/19/2020 In control: Environment Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Director of Finance and Management to establish purchase orders and associate relevant purchase agreements with multiple vendors for the purchase of refuse collection containers and parts; to authorize the expenditure of up to $500,000.00 from the Refuse Bond Fund for the purchase of these containers and parts; to authorize the purchase of more than $100,000.00 from an individual universal term contract established for the purchase of refuse containers and parts; and to declare an emergency. ($500,000.00)
Attachments: 1. 2020 Container Ord. Accounting Tab - Ord1916-2020
Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, utilizes 96 gallon, 300 gallon, 8 cubic-yard, roll-off containers, and other types as-needed, in its mechanized collection system for residential trash collection. The Division also requires replacement parts for containers that are not covered by warranties. The Purchasing Office has completed bidding or has established universal term contracts (UTC) for the purchase of these commodities. This legislation authorizes the Director of Finance and Management to establish purchase orders for the Division of Refuse Collection from established Universal Term Contracts (UTC) or completed bids.

This legislation also authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the following current, pending and future Universal Term Contract Purchase Agreements listed below for Refuse containers for the Division of Refuse Collection.

The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Division of Refuse Collection.

Universal Term Contract Purchase Agreements:

300 Gal Automated Refuse Containers
(8) C.Y. Front Loading Refuse Containers
96 Gallon Automated Refuse Containers
64 Gallon Automated Refuse Containers
Roll-Off Dumpsters
Victor Stanley Downtown Right-Of-Way Litter Receptacle and Liners
Downtown Right-Of-Way Recycling Containers and Liners

2. FISCAL IMPACT
Funding is available and budgeted within the Refuse Bond Fund, 7703.

3. EMERGENCY
Emergency action is requested to prevent an uninterrupted supply of containers and parts to ensure the continued delivery of refuse collection services to all residents and to maintain the efficient delivery of a valuable public service.

Title

To authorize the Director of Finance and Management to establish purchase orders and associate relevant purchase agr...

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