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File #: 1920-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/19/2020 In control: Technology Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Director of the Department of Technology to modify and renew a contract with Technology Site Planners for the continuation of professional services associated with the upgrade of the City’s east and west data centers; to authorize the expenditure of $78,955.00 from the Department of Technology, Information Services Division, Information Services Internal Service Operating Fund; and to declare an emergency. ($78,955.00)
Attachments: 1. 1920-2020EXP, 2. City of Cols Data Center Engineering Oversight Proposal 3447.pdf, 3. Original contract
This ordinance authorizes a modification and extension of an existing contract with Technology Sight Planners (TechSite) in the amount of $78,955.00. On March 2, 2018, the Department of Technology (DoT), through the utilization of a Request for Statement of Qualification process, received one (1) response (RFSQ007973/PR199751) for site assessment and other related services to the City's Data Centers. In April of 2018, the department established a contract with Technology Sight Planners for $50,000.00 via PO111139 to perform a thorough site assessment of the city’s east and west data centers. The initial phase of the assessment involved a determination of the state of the current infrastructure and future needs. To determine this, TechSite interviewed department personnel and reviewed existing documentation.

The second phase of the assessment was the engineering phase and was authorized under the authority of Ord. No. 3402-2018, which passed on December 10, 2018. Following passage of Ord. No. 3402-2018, purchase order PO150895 was established. This was the first of two renewal of the original contract. Based on TechSites’ assessment and subsequent recommendations for upgrades and improvements, it was determined that there was a need for additional professional services.

To address the need for additional professional services, a modification of the previously renewed contract was authorized via Ord. No. 2180-2019. This ordinance, which authorized adding $80,150.00 to the contract for professional services (but did not extend the term) resulted in the establishment of purchase order PO192000.

Finally, this ordinance represents the second and final allowable renewal of the original contract. This renewal is needed to fund engineering support work for the project described above. The total cost of this modification/renewal is $78,955.00 with a contract term of one year, commencing on the date of a confirmed/approved purchase order by the City Auditor’s ...

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