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File #: 1928-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/20/2020 In control: Public Service & Transportation Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To amend the 2019 Capital Improvements Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with E.L. Robinson Engineering of Ohio in connection with the Bridge Rehabilitation - General Engineering (2016) project; to authorize the expenditure of up to $25,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($25,000.00)
Attachments: 1. ORD 1928-2020 Accounting Template Bridge Rehab
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with E.L. Robinson Engineering of Ohio to add additional funds for design of the Bridge Rehabilitation - General Engineering (2016) project.
Ordinance 1426-2016 authorized the Director of Public Service to enter into a professional services contract with E.L. Robinson Engineering of Ohio for the Bridge Rehabilitation - General Engineering (2016) project. The intent of this contract is to provide the Department of Public Service with continuing contractual access to additional resources that are necessary to perform various professional engineering tasks and surveying tasks, and to provide technical expertise, for the Department to complete its bridge rehabilitation projects.

A Mayor’s Emergency letter was issued on June 19, 2020, to modify the Bridge Rehabilitation - General Engineering (2016) contract in the amount of $100,000.00, which was approved by Council via Ordinance 1482-2020 passed on July 20, 2020. This was an unplanned modification due to storm water flooding that damaged Hines Road north of Refugee Road, causing the closure of that section of the road, and storm water flooding on Dublin Road (US-33) east of Grandview Avenue that caused erosion along Dublin Road and forced the closure of the southern eastbound lane.

2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to finish the design work so repairs can begin on Hines Road and Dublin Road (US-33). The $100,000.00 approved for modification 1 to the contract was an estimate developed quickly due to the emergency nature of the needed work and is short of the amount needed to complete the design work. This modification will add $25,000.00 so the design work can be completed. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.

The original contract amount: $300,000.00 (PO0...

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