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File #: 1931-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/21/2020 In control: Finance Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Finance and Management Director to establish purchase orders with Dell Marketing LP for the purchase of up to fifty-five (55) tablet computers and necessary hardware and accessories for Code Enforcement vehicles, in accordance with the terms and conditions of State of Ohio Cooperative Contracts; to authorize the expenditure of up to $146,969.35 from the CARES Act Fund; and to declare an emergency. ($146,969.35)
Attachments: 1. Ord 1931-2020 Legislation Template.pdf, 2. Ord. 1931-2020 Quote.pdf

Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Dell Marketing LP for the purchase of fifty-five (55) Dell Latitude 7220 Tablet Computers and necessary hardware/accessories to be installed in Department of Development Code Enforcement vehicles. The purchase orders for the computers and mounts will be established in accordance with the terms and conditions of a State of Ohio Cooperative Contract with Dell Marketing LP. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts.

Code Enforcement Officers in the Division of Code Enforcement respond to complaints and help implement the city’s housing, zoning, graphics, health sanitation, and safety codes. Officers are assigned city vehicles to travel to the inspection site. Currently, once the inspection is conducted, the officer returns to the office, performs the necessary records search, and inputs the information into the local database. The officer then creates a notice of violation (if needed), returns to the location, and serves the notice of violation.
COVID-19, and the safety precautions necessary to prevent its spread, have made it so Code Enforcement Officers are less able to complete their inspections in the office due to the need for social distancing. Using CARES Act funding, this legislation will provide for computers to be installed in Code Enforcement vehicles, which, along with concurrent purchases of mobile data equipment, printers, and computer mounting hardware for their vehicles, will eliminate the need for officers to return to the office to process inspections. Officers will be able to do their jobs more safely and efficiently going forward. Therefore, the Department of Finance and Management requests permission to contract with Dell to provide this equipment.
The Dell Marketing LP (vendor #010030) Sta...

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