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File #: 1933-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/21/2020 In control: Finance Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Jet Fuel with Arrow Energy, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Jet Fuel with Arrow Energy, Inc. The Division of Police is the sole user of Jet Fuel, used at the Columbus Police Heliport. The term of the proposed option contract would be approximately two years, expiring October 31, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 20, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016138). One bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Arrow Energy, Inc., CC# 007603 expires 5/9/21, All Items, $1.00
Total Estimated Annual Expenditure: $158,000, Division of Police, the sole user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract will expire 10/31/2020.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase Jet Fuel with Arrow Energy, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to de...

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