Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Gannett Fleming Engineers & Architects in the amount of up to $500,000.00 for the Roadway - Westbourne Avenue Extension project.
The contract consists of preliminary engineering to examine potential alignments for an extension of Westbourne Avenue from Taylor Station Road to Brice Road North/McCormick Boulevard, and detailed design for a first phase anticipated to be from Taylor Station Road to Granite Pointe Drive. This new corridor is intended to enhance the area roadway network and add connectivity for all users. The $500,000.00 requested for this contract is the amount estimated to be needed for the completion of preliminary engineering for the project. A contract modification is planned to fund detail design of the first phase, and contract modifications may be needed if it is determined to proceed with detailed design of additional phases of the project. The amount needed for detail design of the first phase will not be known until preliminary engineering has been completed. An ordinance will be submitted requesting Council’s approval to fund detail design once that dollar amount is known.
The Department of Public Service solicited Requests for Proposals for the Roadway - Westbourne Ave Extension contract. The project was formally advertised on the Vendor Services and Bonfire web sites from June 24, 2020, to July 22, 2020. The City received three proposals. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on July 30, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Carpenter Marty Transportation Columbus, OH Majority
EMH&T Columbus, OH Majority
Gannett, Fleming Engineers & Architects, P.C. Columbus, OH Majority
Gannett Fleming Engineers & Architects received the highest score by the evaluation committee and will be awarded the Roadway - Westbourne Ave Extension contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Gannett Fleming Engineers & Architects, P.C.
2. CONTRACT COMPLIANCE
Gannett Fleming Engineers & Architects contract compliance number is CC001829 and expires 01/16/2022.
3. FISCAL IMPACT
Funding for this contract is available within Fund 4432 (Lucent Commercial TIF). Funds will need to be appropriated in Fund 4432, transferred to Fund 7432 (Lucent Commercial TIF Capital Fund), and then appropriated in Fund 7432. Project expenses will be paid from Fund 7432.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the design of improvements in a timely manner.
Title
To appropriate funds within the Lucent Commercial TIF; to transfer funds from the Lucent Commercial TIF to the Lucent Commercial TIF Capital Fund; to appropriate funds within the Lucent Commercial TIF Capital Fund; to authorize the Director of Public Service to enter into a professional services contract with Gannett Fleming Engineers & Architects for the Roadway - Westbourne Ave Extension project; to authorize the expenditure of up to $500,000.00 from the Lucent Commercial TIF Capital Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to implement improvements to Westbourne Avenue; and
WHEREAS, the Department of Public Service solicited Requests for Proposals for the Roadway - Westbourne Ave Extension project; and
WHEREAS, Gannett Fleming Engineers & Architects submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into contract with Gannett Fleming Engineers & Architects for the provision of professional engineering services for the project in an amount of up to $500,000.00; and
WHEREAS, funds are required to pay for the contract; and
WHEREAS, funds in the amount of $500,000.00 are available for this project in Fund 4432, Lucent Commercial TIF; and
WHEREAS, it is necessary to appropriate funds in Fund 4432, Lucent Commercial TIF; and
WHEREAS, it is necessary to authorize a transfer of funds from Fund 4432, Lucent Commercial TIF, to Fund 7432, Lucent Commercial TIF Capital Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to appropriate funds in Fund 7432, Lucent Commercial TIF Capital Fund; and
WHEREAS, it is necessary to expend funds to pay for work performed under the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Gannett Fleming Engineers & Architects to expedite this contract to complete the design of improvements in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $500,000.00 is appropriated in Fund 4432 (Lucent Commercial TIF), Dept-Div 4402 (Economic Development), in Object Class 10 (Transfer Out Operating) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $500,000.00 or so much thereof as may be needed, is hereby authorized from Fund 4432 (Lucent Commercial TIF), Dept-Div 4402 (Economic Development) to Fund 7432 (Lucent Commercial TIF Capital Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $500,000.00 is appropriated in Fund 7432 (Lucent Commercial TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P531037-100000 (Roadway - Westbourne Ave Extension), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Gannett Fleming Engineers & Architects at 2500 Corporate Exchange Drive, Suite 230, Columbus, Ohio, 43231, for the Roadway - Westbourne Ave Extension project in an amount up to $500,000.00.
SECTION 5. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7432 (Lucent Commercial TIF Capital Fund), Dept-Div 5912 (Design and Construction), Project P531037-100000 (Roadway - Westbourne Ave Extension), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.