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File #: 1937-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/24/2020 In control: Public Utilities Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Advanced Engineering Consultants for the Parsons Avenue Water Plant HVAC Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $890,000.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($890,000.00)
Attachments: 1. ORD 1937-2020 Information, 2. ORD 1937-2020 Utilization, 3. ORD 1937-2020 PAWP map, 4. ORD 1937-2020 Amend CIB, 5. ORD 1937-2020 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Advanced Engineering Consultants, Ltd. for the Parsons Avenue Water Plant (PAWP) HVAC Improvements Project, Capital Improvements Project No. 690513-100000, Division of Water Contract No. 2193.

Work under the original agreement included engineering and architectural preliminary design services to evaluate and renovate the various existing HVAC systems at the Parsons Avenue Water Plant.

Renewal No. 1 provided Detailed Design (Phase 2) services.

Renewal No. 2 (current) will provide Engineering Services During Construction (Phase 3).

The Community Planning Area is “99 - Citywide” since the Parsons Avenue Water Plant services several central Ohio communities.

1.1 Amount of additional funds to be expended: $890,000.00
Original Contract Amount: $ 150,000.00 (PO097725)
Renewal #1: $ 461,400.00 (PO177451)
Renewal #2 (current): $ 890,000.00
Total (Orig. + Renewal No’s 1-2): $1,501,400.00

1.2. Reason other procurement processes are not used:
This renewal for Phase 3 services was anticipated in the original contract legislation under Ordinance No. 2885-2017. The work associated with this renewal is based on the detailed design prepared in during Phase 2 of this project. Bidding this work out would delay the project, potentially require rework/duplication of effort, and would increase costs to the City.

1.3. How cost of renewal was determined:
Advanced Engineering Consultants prepared a detailed estimate projecting the hours/resources necessary to complete this phase. City Project management staff reviewed and approved these cost summaries based on the anticipated project needs and historical information from similar projects.

2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project is to provide the City of Columbus, Department of Pu...

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