Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with The Safety Company dba MTech Company for the purchase of one (1) Vacuum Excavation Trailer for the Division of Water. This equipment will be used to service distribution water lines, valve boxes, clear out debris from water line shut off valves, and provide high pressure water excavation at work sites. This purchase was approved by Fleet Management and will replace Brass Tag #23940.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016120). Thirty-Two (32) bidders were solicited and (3 MAJ) bids were received and opened on August 20, 2020. After a review of the bids, the Division of Water recommends an award be made for all items to The Safety Company dba MTech Company in the amount of $62,187.00 as the lowest responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: The Safety Company dba MTech Company Vendor# 002197, (pending) CC# 26-1443913, Majority.
FISCAL IMPACT: $62,187.00 is budgeted and available for the purchase of the Vacuum Excavation Trailer from and within the Water Operating Fund.
$0.00 was spent in 2019
$0.00 was spent in 2018
Title
To authorize the Finance and Management Director to establish a contract with The Safety Company dba MTech Company for the purchase of one (1) Vacuum Excavation Trailer for the Division of Water; and to authorize the expenditure of $62,187.00 from the Water Operating Fund. ($62,187.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 20, 2020 for the purchase of one (1) Vacuum Excavation Trailer; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive, responsible and best bidder, The Safety Company dba MTech Company; and
WHEREAS, the Vacuum Excavation Trailer will be used to service distribution water lines, valve boxes, clear out debris from water line shut off valves, and provide high pressure water excavation at work sites; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with The Safety Company dba MTech Company in accordance with the terms, conditions and specifications of Solicitation Number RFQ016120 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with The Safety Company dba MTech Company for the purchase of one (1) Vacuum Excavation Trailer for the Division of Water in accordance with RFQ016120 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $62,187.00 or as much thereof as may be needed is hereby authorized in Fund 6000 (Water Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.