Explanation
1. BACKGROUND
The Department of Public Service utilizes traffic signal commodities and a variety of traffic management and control commodities throughout the city. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The City of Columbus Purchasing Office solicited registered vendors and awarded a Universal Term Contract on May 22, 2017, for Wavetronix products to Iron Armour, LLC. All bid and contract documents used to create PA002240 are kept on file with the Purchasing office. Wavetronix uses radar on traffic signals to make our roadways safer, more efficient, and reliable.
This ordinance authorizes the Finance and Management Director to associate the general budget reservations resulting from this ordinance with the current, pending, and future Universal Term Contract Purchase Agreement for Traffic Signal Detector Equipment with Iron Armour (PA002240) for the Division of Traffic Management.
The following Purchase Agreement association require approval by City Council for the division to expend more than $100,000.00 in a fiscal year per City Code 329.19(g): Traffic Signal Detector Equipment.
2. FISCAL IMPACT:
This is a budgeted expense within the Street Construction, Maintenance, and Repair Fund. Funds to be used for this purchase are appropriated.
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Iron Armour, LLC, is CC019943 and expires on 12/10/2020.
4. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders and contracts with Iron Armour for the purchase of commodities, supplies, and materials for various traffic signal commodities for the Department of Public Service; to authorize the Director of Finance and Management to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the Department of Public Service; to authorize the expenditure of up to $293,700.00 from the Street Construction, Maintenance, and Repair Fund for this purpose; and to declare an emergency. ($293,700.00)
Body
WHEREAS, the Department of Public Service utilizes traffic signal commodities and a variety of traffic management & control commodities throughout the city; and
WHEREAS, the Department of Public Service has a need to purchase additional traffic signal detector equipment; and
WHEREAS, these items can be purchased per the terms and conditions of existing, pending and future citywide universal term contracts established by the Purchasing Office; and
WHEREAS, Council approval is required to expend more than $100,000.00 in a fiscal year against a universal term contract; and
WHEREAS, funds must be expended to pay for the needed equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Traffic Signal Detector Equipment with Iron Armour, LLC (PA002240) for purchases to be made by the Department of Public Service.
SECTION 2. In accordance with City Code 329.19(g), City Council approves the Department of Public Service expending more than $100,000.00 in fiscal years 2020 and 2021 against any Universal Term Contracts established for the purchase of Traffic Signal Detector Equipment.
SECTION 3. That the Director of Finance and Management be and hereby is authorized to establish multiple purchase orders totaling $293,700.00, or so much thereof as may be needed, per the terms and conditions of current, pending and future citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for Traffic Signal Detector Equipment .
SECTION 4. That the expenditure of $293,700.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated, and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.