Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish purchase orders and contracts with Path Master, Inc., or other companies as needed, for the purchase of commodities, supplies, and materials for various traffic signal commodities for the Department of Public Service.
The Department of Public Service utilizes traffic signal commodities and a variety of traffic management and control commodities throughout the city. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The City of Columbus Purchasing Office solicited vendors and awarded a Universal Term Contract (PA003721) on February 1, 2019, for the Econolite Cobalt traffic signal controllers to Path Master. All bid and contract documents used to create PA003721 are kept on file with the Purchasing office. The Department of Public Service is purchasing the Econolite Cobalt traffic signal controllers to upgrade existing controllers that limit the technological capabilities of the Columbus Traffic Signal System (CTSS), which is necessary to improve the CTSS infrastructure.
The following Universal Term Contract Purchase Agreement requires approval by City Council for the Department to expend more than $100,000.00 in a fiscal year, per City Code 329.19(g): TS-2 Control Cabinet.
2. FISCAL IMPACT:
This is a budgeted expense within the Street Construction Maintenance and Repair Fund. Funds are appropriated for this expenditure
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Path Master is CC006583 and expires on 2/15/2021.
4. EMERGENCY DESIGNATION
The Department of Public Service requests emergency action to ensure the timely availability of commodities for installation and replacement purposes to promote and enhance pedestrian and motorist safety.
Title
To authorize the Director of Finance and Management to establish purchase orders and contracts with Path Master, or others as needed, for the purchase of commodities, supplies, and materials for various traffic signal commodities for the Department of Public Service; to authorize the Director of Finance and Management to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the Department of Public Service; to authorize the expenditure of up to $282,240.00 from the Street Construction Maintenance and Repair Fund for this purpose; and to declare an emergency. ($282,240.00)
Body
WHEREAS, the Department of Public Service utilizes traffic signal commodities and a variety of traffic management & control commodities throughout the city; and
WHEREAS, the Department will use the Econolite Cobalt traffic signal controllers to upgrade existing controllers that limit the technological capabilities of the Columbus Traffic Signal System (CTSS), which is necessary to improve the CTSS infrastructure; and
WHEREAS, these items can be purchased per the terms and conditions of existing, pending and future citywide universal term contracts (UTC's) established by the Purchasing Office; and
WHEREAS, general budget reservations will need to be associated with the UTC's and purchase orders issued for the Department of Public Service to make these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for TS-2 Control Cabinet with Path Master (PA003721) for the Department of Public Service.
SECTION 2. That the expenditure of $100,000.00 or more in fiscal years 2020 and 2021 against Universal Term Contract PA003721 is authorized for TS-2 Control Cabinet, or other universal term contracts that may be established for traffic signal commodities, in accordance with City Code 329.19(g).
SECTION 3. That the Director of Finance and Management be and hereby is authorized to establish multiple purchase orders totaling $282,240.00, or so much thereof as may be needed, per the terms and conditions of current, pending and future citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for TS-2 Control Cabinet and associated equipment and supplies.
SECTION 4. That the expenditure of $282,240.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated, and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.