Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G & G Concrete Construction for the UIRF - Agler Road Sidewalks project and to provide payment for construction, construction administration, and inspection services.
This contract consists of installing new sidewalk on the north side of Agler Road from Cassady Avenue to Citygate Drive and on both sides of Gatewood Road from Agler Road to the existing sidewalk approximately eighty feet north of Agler Road.
The estimated Notice to Proceed date is October 6, 2020. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on August 25, 2020, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G & G Concrete Construction $243,004.25 Columbus, Ohio Majority
Newcomer Concrete Services $288,538.28 Norwalk, Ohio Majority
Trucco Construction Co. $290.676.65 Delaware. Ohio Majority
Strawser Paving Co. $297,458.15 Columbus, Ohio Majority
Columbus Asphalt Paving $313,577.22 Gahanna, Ohio Majority
Decker Construction Co. $332,790.55 Columbus, Ohio Majority
Fields Excavating, Inc. $518,954.70 Kitts Hill, Ohio Majority
Award is to be made to G & G Concrete Construction as the lowest responsive and responsible and best bidder for their bid of $243,004.25. The amount of construction administration and inspection services will be $24,300.42. The total legislated amount is $267,304.67.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Concrete Construction.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G & G Concrete Construction is CC023297 and expires 1/30/22.
3. PRE-QUALIFICATION STATUS
G & G Concrete Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is available and appropriated within the Streets and Highways Bond Fund, Fund 7704, Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund (59-12)). An amendment to the 2019 Capital Improvement Budget is necessary match cash and to align budget authority with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into contract with G & G Concrete Construction for the UIRF - Agler Road Sidewalks project; to authorize the expenditure of up to $267,304.67 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($267,304.67)
Body
WHEREAS, the Department of Public Service is engaged in the UIRF - Agler Road Sidewalks project; and
WHEREAS, the work for this project consists of installing a new sidewalk on the north side of Agler Road from Cassady Avenue to Citygate Drive and on both sides of Gatewood Road from Agler Road to the existing sidewalk approximately eighty feet north of Agler Road; and
WHEREAS, G & G Concrete Construction will be awarded the contract for the UIRF - Agler Road Sidewalks project; and
WHEREAS, the Department of Public Service requires funding to be available for the UIRF - Agler Road Sidewalks project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project; and
WHEREAS, it is necessary to expend funds to pay for the project work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with G & G Concrete Construction in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $30,000.00 / $267,305.00 / $297,305.00 (to match cash)
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $297,305.00 / ($267,305.00) / $30,000.00
7704 / P440005-102094 / UIRF - Agler Road Sidewalks (Voted Carryover) / $0.00 / $267,305.00) / $267,305.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G & G Concrete Construction, 2849 Switzer Avenue, Columbus, Ohio, 43219, for the UIRF - Agler Road Sidewalks project in the amount of up to $243,004.25 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $24,300.42.
SECTION 3. That the expenditure of $267,304.67, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-102094 (UIRF - Agler Road Sidewalks), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.