Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with E. P. Ferris & Associates for design of the Roadway - Sullivant Avenue - Hague to I70 project.
Ordinance 0675-2020 authorized the Director of Public Service to enter into a professional services contract with E. P. Ferris & Associates for the Roadway - Sullivant Avenue - Hague to I70 project. The intent of the contract is to provide design services for improvements to Sullivant Avenue from Hague Avenue to I70 including but not limited to: the replacement of traffic signals between (and excluding) Hague and I70, improvements to street lighting, and the creation of curb extensions/bumpouts at select intersections.
This is a planned modification needed to add funds to finish detailed design for the project. The original contract amount of $500,000.00 was established so preliminary design work could begin as quickly as possible. Preliminary design needed to be completed to determine how much it would cost to finish designing the project. An additional $340,000.00 is needed to produce the final detailed design for the project.
The original contract amount: $500,000.00 (PO221257, Ord. 0675-2020)
The total of Modification No. 1: $340,000.00 (This Ordinance)
The contract amount including all modifications: $840,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E. P. Ferris & Associates.
3. CONTRACT COMPLIANCE
The contract compliance number for E. P. Ferris & Associates is CC004823 and expires 05/08/2021.
4. FISCAL IMPACT
Funding in the amount of $340,000.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary to align budget authority with the proper project. A transfer of cash and appropriation within Fund 7704 is necessary to align funding for these project expenditures.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule so community commitments can be met.
Title
To amend the 2019 Capital Improvement Budget; to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with E. P. Ferris in connection with the Roadway - Sullivant Avenue - Hague to I70 project; to authorize the expenditure of up to $340,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($340,000.00)
Body
WHEREAS, contract PO221257 with E. P. Ferris & Associates in the amount of $500,000.00 for the Roadway - Sullivant Avenue - Hague to I70 project was authorized by Ordinance 0675-2020; and
WHEREAS, it has become necessary to modify the contract in an amount up to $340,000.00 to finish detailed design for the project; and
WHEREAS, funding must be available to pay for the contract modification; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to provide budget authority for the proper project; and
WHEREAS, a transfer of cash and appropriation within the Streets and Highways Bond Fund is needed to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds to pay for work related to the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with E. P. Ferris & Associates to prevent delays in the project schedule so community commitments can be met, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be amended to establish sufficient budget authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590105-100089 / Pedestrian Safety Improvements - Sidewalk NOV (Voted Carryover) / $356,823.00 / ($340,000.00) / $16,823.00
7704 / P531034-100000 / Roadway - Sullivant Ave - Hague to I70 (Voted Carryover) / $0.00 / $340,000.00 / $340,000.00
SECTION 2. That the transfer of $340,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction) Project P590105-100089 (Pedestrian Safety Improvements - Sidewalk NOV), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531034-100000 (Roadway - Sullivant Ave - Hague to I70), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That, the Director of Public Service be, and hereby is, authorized to enter into a contract modification with E. P. Ferris & Associates, 880 King Avenue, Columbus, Ohio, 43212, for the Roadway - Sullivant Avenue - Hague to I70 project in the amount of $340,000.00, or so much thereof as may be needed.
SECTION 4. That the expenditure of $340,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531034-100000 (Roadway - Sullivant Avenue - Hague to I70), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.