Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Southeastern Equipment OEM Parts and Services with Southeastern Equipment Company, Inc. The Division of Fleet Management is the primary user for Southeastern Equipment OEM Parts and Services. Southeastern Equipment OEM Parts and Services are used to repair City vehicles. Southeastern Equipment Company, Inc. is the sole source for Bomag, Carlton, Case, Eager Beaver, Etnyre, Gradall, KM, Kobelco, Mauldin, Schwarze, Superior Broom and Vacall parts and services as they are the only local distributor and authorized service provider for these specific manufacturers. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2023, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Southeastern Equipment Company, Inc., CC# 006684 expires 3/5/2022, $1.00
Total Estimated Annual Expenditure: $20,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contract expires October 31, 2020.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Southeastern Equipment OEM Parts and Services with Southeastern Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Body
WHEREAS, the Southeastern Equipment OEM Parts and Services UTC will provide for the purchase of the listed OEM parts and services used to repair City vehicles and Southeastern Equipment Company, Inc. is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Southeastern Equipment OEM Parts and Services with Southeastern Equipment Company, Inc. to avoid interruption in parts and service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Southeastern Equipment OEM Parts and Services for a term of approximately three (3) years, expiring October 31, 2023, with the option to renew for one (1) additional year, as follows:
Southeastern Equipment Company, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.