Explanation
Background: This ordinance authorizes the Department of Finance and Management, Fleet Management Division, to modify an existing contract with Crown Welding & Fabricating LLC to increase the contract amount. The City of Columbus previously bid and successfully awarded Crown Welding & Fabricating LLC for welding and fabrication services, pursuant to bid solicitation RFQ011175.
The original contract was entered into on March 2, 2019, with the option to extend for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. The contract was renewed from March 1, 2020 through February 28, 2021 for a total of $50,000.00. Those funds have been expended and an additional $50,000.00 is being requested in order to meet the operational needs of the Fleet Management Division.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Crown Welding & Fabricating LLC (MBE) CC# 270693329 expires 02/27/2022
Fiscal Impact: This ordinance authorizes an expenditure of $50,000.00 from the Fleet Management Operating Budget with Crown Welding & Fabrication LLC for welding and fabrication services. The Fleet Management Division budgeted $100,000.00 in their 2020 operating budget for this contract; $50,000.00 has been expended thus far this year. The Fleet Management Division expended $75,000.00 in 2019 and $100,000.00 in 2018 for welding and fabrication services.
Title
To authorize the Finance and Management Director to modify an existing contract, on behalf of the Fleet Management Division, with Crown Welding & Fabricating LLC for Welding and Fabrication Services; and to authorize the expenditure of $50,000.00 from the Fleet Management Fund. ($50,000.00)
Body
WHEREAS, a need exists to modify an existing contract for welding and fabrication services for City fleet vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (RFQ011175) and awarded to Crown Welding & Fabricating LLC with an option to extend the contract for three (3) additional one year periods; and
WHEREAS, the Fleet Management Division renewed the contract with Crown Welding & Fabricating LLC for the period of March 1, 2020 through February 28, 2021; and
WHEREAS, the Fleet Management Division has expended the full amount of the current contract and requests a modification to authorize the expenditure of an additional $50,000.00; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to modify its contract with Crown Welding & Fabricating LLC ; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Fleet Management Division, with Crown Welding & Fabricating LLC for welding and fabrication services.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1977-2020 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.