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File #: 2001-2020    Version: 1
Type: Ordinance Status: Passed
File created: 8/31/2020 In control: Public Service & Transportation Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the Finance and Management Director to establish purchase orders and associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Traffic Signal Communication Equipment with Path Master, Inc. for the Department of Public Service; to authorize the expenditure of up to $306,470.00 from the Street Construction Maintenance and Repair Fund for this purpose; and to declare an emergency. ($306,470.00)
Attachments: 1. ORD 2001-2020 - Financials

Explanation

1.  BACKGROUND

The Department of Public Service utilizes traffic signal commodities and a variety of traffic management and control commodities to support and maintain Columbus Traffic Signal System (CTSS) communications throughout the city.  These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus.  The City of Columbus Purchasing Office solicited vendors and awarded a Universal Term Contract on August 20, 2020, for a layer 3 Ethernet switch to Path Master, Inc.  All bid and contract documents used to create PA004804 are kept on file with the Purchasing Office.  The layer 3 Ethernet switches are the backbone deployed along interstates for communications ensuring seamless operation with the Traffic Management Center (TMC), which enables the traveling public to traverse Columbus Metro area roadways more safely and efficiently.

 

This ordinance authorizes the Finance and Management Director to associate the general budget reservation resulting from this ordinance with the current, pending, and future Universal Term Contract Purchase Agreement for Traffic Signal Communication Equipment with Path Master (PA004804) for the Department of Public Service.

 

2.  FISCAL IMPACT:

This is a budgeted expense within the Street Construction Maintenance and Repair Fund.  Funds are appropriated.

 

3.  CONTRACT COMPLIANCE INFORMATION

The contract compliance number for Path Master is CC006583 and expires on 2/15/2021.

 

3.  EMERGENCY DESIGNATION

The department requests emergency action to ensure the timely availability of traffic signal commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.

 

Title

To authorize the Finance and Management Director to establish purchase orders and associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Traffic Signal Communication Equipment with Path Master, Inc. for the Department of Public Service; to authorize the expenditure of up to $306,470.00 from the Street Construction Maintenance and Repair Fund for this purpose; and to declare an emergency.  ($306,470.00)

 

Body

WHEREAS, the Department of Public Service utilizes traffic signal commodities and a variety of traffic management and control commodities to support and maintain Columbus Traffic Signal System (CTSS) communications throughout the city; and

 

WHEREAS, layer 3 Ethernet switches are the backbone deployed along interstates for communications ensuring seamless operation with the Traffic Management Center (TMC), which enables the traveling public to traverse Columbus Metro area roadways more safely and efficiently.

 

WHEREAS, these items can be purchased per the terms and conditions of existing, pending and future citywide universal term contract established by the Purchasing Office; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders to ensure the timely availability of traffic signal commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate the General Budget Reservation resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Traffic Signal Communication Equipment with Path Master, Inc. (PA004804) for the Department of Public Service.

 

SECTION 2.  That the Director of Finance and Management be and hereby is authorized to establish multiple purchase orders totaling $306,470.00, or so much thereof as may be needed, per the terms and conditions of current, pending and future citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for Traffic Signal Communication Equipment.

 

SECTION 3.  That the expenditure of $306,470.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  Funds are hereby deemed appropriated, and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.