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File #: 2011-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/1/2020 In control: Public Utilities Committee
On agenda: 10/5/2020 Final action: 10/8/2020
Title: To authorize the Director of Finance and Management to enter into a contract with Esec Corporation for the purchase of one (1) Diesel Powered Semi Tractor Truck for the Division of Sewerage and Drainage; and to authorize the expenditure of $134,831.00 from the Sewer System Operating Fund. ($134,831.00)
Attachments: 1. ORD#2011-2020Financial Coding, 2. ORD#2011-2020 Rec Letter.pdf, 3. ORD#2011-2020 Bid Tab.pdf, 4. ORD#2011-2020 (2)RFQ016048 Bid tab.pdf, 5. ORD#2011-2020Information.pdf, 6. ORD#2011-2020Fleet Approval.PDF, 7. ORD#2011-2020 Director Approval.PDF
Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Esec Corporation for the purchase and delivery of one (1) diesel powered, tandem axle, semi-tractor truck chassis with a minimum G.V.W. rating of 60,000 pounds equipped with an air slide fifth wheel. The truck shall be suitable to pull a 55 cubic yard sludge transfer trailer for the Division of Sewerage and Drainage. The Diesel Powered Semi Tractor Truck will be used by the Division of Sewerage and Drainage, Compost Facility to transport raw materials from the wastewater treatment plants at Southerly and Jackson Pike to the Compost Facility location and other outlets for processing. This purchase was approved by Fleet and will be replacing BT#23518.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016048). Thirty-two (32) vendors were solicited and three (3) bids were received and opened on August 13, 2020. After a review of the bids, the apparent low bidder is Columbus Truck and Equipment Center LLC in the amount of $123,768.00, however they did not meet the following specifications:

3.3 Semi Tractor Requested Specification Submitted Specification
3.3.2.1 Wheelbase Min. 200’ - Max. 210” 213 inches
3.3.7.5 Fifth Wheel Height Min. 46” - Max. 48” 49 inches
3.3.13.19 Horn Mount Under deck mount Roof mount only

The second lowest bidder was Fyda Freightliner Columbus, Inc. with a bid amount of $125,896.00. They did not meet the following specification:

3.3 Semi Tractor Requested Specification Submitted Specification
3.3.8.4 Brake dust...

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