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File #: 2024-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/2/2020 In control: Public Service & Transportation Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the transfer of funds; to appropriate funds within the Transportation Grants Fund; to authorize the Director of Finance and Management to associate General Budget Reservations with the appropriate Universal Term Contract Purchase Agreement for, and to issue purchase orders against, universal term contracts for school zone flashing beacon equipment for the Department of Public Service; and to declare an emergency. ($527,651.00)
Attachments: 1. 2024-2020 Financials
This ordinance authorizes the purchase of equipment and materials from universal term contracts and from formal and informal bids to complete the School Zone Flashing Beacons - Citywide School Zone Flashing Beacon Upgrades project in an amount up to $527,651.00.

The Department of Public Service is engaged in the School Zone Flashing Beacons - Citywide School Zone Flashing Beacon Upgrades project. This project will replace and upgrade beacons to improve performance and reliability and will install beacons at schools that currently do not have these types of warning devices. The beacons will also enhance the safety of the travelling public.

Ordinance 1795-2019, approved by City Council on 7/22/19, authorized the Director of Public Service to submit applications for the Ohio Public Works Commission (OPWC) Round 34 Local Transportation Improvement Program (LTIP) and the State Capital Improvement Program (SCIP). One of the applications was for the School Zone Flashing Beacons - Citywide School Zone Flashing Beacon Upgrades project. The project was awarded financial assistance in a combination of grant funding and a zero percent interest loan in an amount up to $477,651.00.

The work for this project is being performed by Department of Public Service personnel. Project costs incurred by Public Service include salaries, overhead, overtime, equipment, and materials. Most of the equipment and materials purchases will be made using universal term contracts established by the City’s Purchasing Department. Any equipment and materials not available on universal term contracts will be purchased through formal or informal bids.

Per City Code 329.19(g), City Council approval is required to make purchases from a universal term contract of $100,000.00 or more in a fiscal year. It is anticipated purchases will be made in excess of $100,000.00 from the following universal term contracts for this project:

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