header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 2035-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/3/2020 In control: Public Utilities Committee
On agenda: 10/5/2020 Final action: 10/8/2020
Title: To authorize the Director of Public Utilities to enter into a professional construction management agreement with Smoot Construction Company of Ohio for the Big Walnut Trunk Extension Phase 2 Professional Construction Management Project; to authorize a transfer within and an the expenditure of up to $5,436,121.24 from the Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvement Budget. ($5,436,121.24)
Attachments: 1. ORD 2035-2020 funding template, 2. ORD 2035-2020 Utilization

Explanation

 

1. BACKGROUND: This contract will provide professional construction administration and management services that shall include, full time construction inspection, project coordination, reporting, budgeting, scheduling, document tracking, startup coordination and other related tasks to ensure the City receives a quality product in conformance with the Contract Documents and project objectives of the Big Walnut Trunk Phase 2 Project. 

 

The project is in the Citywide Community Planning Area #99. as the work area crosses multiple planning areas.

 

2. PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) on September 18, 2019 through November 1, 2019 and received four (4) responses.  The responding firms are listed below.  The evaluation committee selected two (2) firms for two (2) projects.  Smoot Construction Company of Ohio was selected for the Big Walnut Trunk Phase 2 project.  Black & Veatch was chosen for the Lower Olentangy Tunnel PCM project (Ordinance 0247-2020). All responding proposals were evaluated according to Columbus City Code Chapter 329.

 

Name

CC No.

Exp. Date

Vendor #City/State

Status

 

Black & Veatch

43-1833073

9/12/2021

008038

Columbus, OH

MAJ

DLZ

31-1268980

1/2/2021

004939

Columbus, OH

MBR

Parsons Transp.

36-0982270

9/5/2016

007166

Columbus, OH

MAJ

Smoot

31-1224826

6/30/2023

004871

Columbus, OH

MBE

              

 

3.   SUMMARY OF TASKS:  This contract will provide professional construction administration and management services that shall include, full time construction inspection, project coordination, reporting, budgeting, scheduling, document tracking, startup coordination and other related tasks to ensure the City receives a quality product in conformance with the Contract Documents and project objectives of the Big Walnut Tunnel Project. 

 

4. MULTI-YEAR CONTRACT: The Department anticipates requesting additional future modifications/renewals to this contract.

 

5.  PROJECT TIMELINE: The schedule of this Construction Management (CM) contract will follow the schedule of the associated construction contract.  The CM contract will be authorized in October of 2020 and conclude in approximately June of 2024, following closeout of the construction contract.  There is one planned contract renewal in late 2022.

 

6.   CONTRACT COMPLIANCE:  31-1224826 | MBE | 6/30/2023 | Vendor#: 004871

 

7.   EMERGENCY DESIGNATION:  Emergency legislation is not requested at this time.

 

8.  ECONOMIC IMPACT: This project will provide sanitary sewer service for the rapidly developing area between Hoover Reservoir and the Village of New Albany, north of State Route 161.  This will eliminate HSTS systems in the area which will improve watershed runoff for the region.  It will also create an expanded tax base and rate payers for City provided utilities.

 

9.   FISCAL IMPACT: This ordinance requires a transfer within and expenditure of up to $5,436,121.24 from the Sanitary Sewer General Obligation Bond Fund 6109; and an amendment to the 2019 Capital Improvement Budget. 

 

Title

 

To authorize the Director of Public Utilities to enter into a professional construction management agreement with Smoot Construction Company of Ohio for the Big Walnut Trunk Extension Phase 2 Professional Construction Management Project; to authorize a transfer within and an the expenditure of up to $5,436,121.24 from the Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvement Budget. ($5,436,121.24)

 

Body

 

WHEREAS, the Department of Public Utilities advertised a Request for Proposals for the Big Walnut Trunk Extension Phase 2 Professional Construction Management Services Project and selected Smoot Construction Company of Ohio to provide these services; and

 

WHEREAS, it is necessary to authorize the Director to enter into a professional construction management agreement with Smoot Construction Company of Ohio for the Big Walnut Trunk Extension Phase 2 Professional Construction Management Services Project; and

 

WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $5,436,121.24 from the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget in order to align authority; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional construction management agreement with Smoot Construction Company of Ohio for the Big Walnut Trunk Extension Phase 2 Professional Construction Management Services Project for the preservation of the public health, peace, property, safety and welfare; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to enter into a professional construction management agreement with Smoot Construction Company of Ohio, 1907 Leonard Ave., Columbus, OH 43219, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That the transfer within and expenditure of up to $5,436,121.24 from the Sanitary Sewer General Obligation Bond Fund 6109 is authorized per the account codes in the attachment to this ordinance.

 

SECTION 3.  That the 2019 Capital Improvement Budget is amended as follows:

 

Fund | CIP # | Project Name | Current Authority | Revised Authority | Net Difference

6109 | P650886-100000 | Scioto Main Sanitary Pump Stations | $1,700,000 | $0 | -$1,700,000

6109 | P650460-100002 | Sewer System Capacity Model update 2020 | $2,000,000 | $0 | -$2,000,000

6109 | P650604-100000 | 60-05 Big Run/Hellbranch Subtrunk | $1,749,070 | $12,948 | -$1,736,122

6109 | P650033-100002 | Big Walnut Trunk Extension | $0 | $5,436,122 | +$5,436,122

 

SECTION 4.  That the said firm, Smoot Construction Company of Ohio, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 8.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 9.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.