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File #: 2047-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/5/2020 In control: Recreation & Parks Committee
On agenda: 9/21/2020 Final action: 9/24/2020
Title: To authorize the Director of Recreation and Parks to enter into contract with Convention Sports and Leisure International, LLC to provide preliminary engineering and architecture services for the Columbus Community Sports Park; to authorize the expenditure of $326,375.42 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($326,375.42)
Attachments: 1. Community Sports Park Preliminary Engineering - DAX

Explanation

 

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Convention Sports and Leisure International, LLC to provide preliminary engineering and architecture services for the Columbus Community Sports Park. The contract amount is $289,022.10 with a contingency of $37,353.32 for a total of $326,375.42.

 

The Recreation and Parks Department is engaging Convention Sports and Leisure International, LLC to provide professional services to support the development and construction of a Community Sports Park that will be located along Velma Avenue in Columbus. Convention Sports and Leisure International, LLC may be engaged with CRPD throughout the entire development process, including planning, design, and construction.  The phase of work being authorized by this legislative request is for the preliminary design of the Columbus Community Sports Park.  Future legislation will be required to carry this project forward into its detailed design and construction. 

 

The proposed sports park site will be on property leased from the Ohio State Fair Expositions Commission. With the relocation and development of the new downtown Crew Stadium, the City wishes to take full advantage of the major overhaul of the former stadium area into a programmed public recreational complex. The proposed Community Sports Park proposes to utilize approximately 17 acres adjacent to the new Crew Training Facility and existing MAPFRE Stadium.

 

The City of Columbus is the 14th largest city in the nation and has experienced record growth over the last five years. Recent projections estimate that the city is likely to double in population by 2050. Coupled with this growth is a substantial increase in the need for quality recreational opportunities that can serve a diverse, active, and inclusive population. The City recognizes that this demand is out pacing the development of spaces for a vibrant sports community like Columbus and is seeking to utilize a rare opportunity with the redevelopment of the MAPFRE Stadium and Crew Training Facility to put in place a once-in-a generation sports park.

 

Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on June 20, 2020 and received by the Recreation and Parks Department on July 14, 2020. Proposals were received from the following companies:

 

Concord Addis (MAJ)

Convention Sports and Leisure International, LLC (MAJ)

NV5 (MAJ)

Pizzuti Development (MAJ)

Sports Facility Development (MAJ)

XYZ (MBE)

 

Of note, design contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.

 

In accordance with City Code, a selection team evaluated the proposals and recommended Convention Sports and Leisure International, LLC be selected to perform the work.  The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach. Also, nearly 50% of the project work for this phase is with MBE firms, certified by the City of Columbus, including Blue Line Construction, The Columbus Architectural Studio, and NRT Associates.

 

Principal Parties:

Convention Sports and Leisure International, LLC

600 West Spring Street, Columbus, Ohio 43215                                                     

Bill Rhoda, 972-896-7091                                                  

Contract Compliance Number, Tax ID: 033026, 45-3340743

September 1, 2022

 

Emergency Justification: Emergency action is requested so that the Recreation and Parks Department can start this work immediately to coordinate improvements to the site with the ongoing renovations already taking place.  Also, timing the lease with the State of Ohio is also of utmost importance.  Finishing this work and identifying the use of the land is critical to the renewal of the lease with the State.

 

Benefits to the Public: Due to the record growth over the last five years, Columbus is in the need for quality recreational opportunities that can serve a diverse, active, and inclusive population. The purpose of this project is to utilize a rare opportunity with the redevelopment of the MAPFRE Stadium and Crew Training Facility to put in place a once-in-a generation sports park.

 

Community Input/Issues: Communities, residents, and organizations will be engaged to help determine programming needs, revenue generating ideas, and the needs of the immediate area impacted by this project.

 

Area(s) Affected:  State of Ohio (66)

 

Master Plan Relation: This project supports the departments’ Master Plan by performing an overall assessment of the productivity of space and amenities to guide the improvements. The project will encourage community collaboration provide high-quality amenities, and expand revenue generating opportunities.

 

Fiscal Impact: $326,375.42 is budgeted and available from and within the Recreation and Parks Voted Bond Fund 7712 to meet the financial obligations of this contract.

 

Title

 

To authorize the Director of Recreation and Parks to enter into contract with Convention Sports and Leisure International, LLC to provide preliminary engineering and architecture services for the Columbus Community Sports Park; to authorize the expenditure of $326,375.42 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($326,375.42)

 

Body

 

WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Convention Sports and Leisure International, LLC to provide preliminary engineering and architecture services for the Columbus Community Sports Park; and

 

WHEREAS, it is necessary to authorize the expenditure of $326,375.42 from and within the Recreation and Parks Voted Bond Fund 7712; and

 

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into this contract so that this work can begin immediately to coordinate improvements to the site with the ongoing renovations already taking place and to identify the use of the land in order to help facilitate the renewal of the lease with the State of Ohio, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Convention Sports and Leisure International, LLC to provide preliminary engineering and architecture services for the Columbus Community Sports Park.

 

SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 5. For the purpose stated in Section 1, the expenditure of $326,375.42 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.

 

SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.