Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with ms consultants to add funds for design of the Arterial Street Rehabilitation-Hamilton Road-I70 to Refugee Road project.
Ordinance 2793-2013 authorized the Director of Public Service to enter into a professional services contract with ms consultants for the Arterial Street Rehabilitation-Hamilton Road-I70 to Refugee Road project in the amount of $250,000.00. This initial contract amount was for completion of the Project Development Process for improvements to upgrade the roadway, sidewalk, bikeway facilities, and aesthetic elements within the City of Columbus right-of-way in the Eastland Area along Hamilton Road and Refugee Road. The Project Development Process stage needed to be completed prior to design of the needed improvements.
Ordinance 1436-2014 authorized the modification of this contract in the amount of $474,943.66 to fund preliminary engineering for the project. Ordinance 1600-2015 authorized the modification of the contract in the amount of $1,000,000.00 to start detailed design of the project. Ordinance 1859-2016 authorized the contract to be modified in the amount of $461,097.57 to finish detail design of the project. Ordinance 1974-2018 authorized a contract modification in the amount of $320,000.00 so the design plans could incorporate revisions made in City and ODOT design standards and requirements.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $96,392.80 to complete detailed design to accommodate new water quality requirements and to incorporate design work related to the upcoming Columbus Traffic Signal System Phase E project. It was deemed to be more cost efficient to modify the contract than to put this part of the design work out for bid.
The original contract amount: $ 250,000.00 (EL015562, Ord. 2793-2013)
The total of Modification No. 1: $ 474,943.66 (EL016065, Ord. 1436-2014)
The total of Modification No. 2: $1,000,000.00 (EL017689, Ord. 1600-2015)
The total of Modification No. 3: $ 461,097.57 (PO038197, Ord. 1859-2016)
The total of Modification No. 4: $ 320,000.00 (PO142064, Ord. 1974-2018)
The total of Modification No. 5: $ 96,392.80 This Ordinance
The contract amount including all modifications: $2,602,434.03
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants.
2. CONTRACT COMPLIANCE
The contract compliance number for ms consultants is CC006998 and expires 1/28/2022.
3. FISCAL IMPACT
Funding in the amount of $96,392.80 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary to align budget authority with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with ms consultants in connection with the Arterial Street Rehabilitation-Hamilton Road- I70 to Refugee Road project; to authorize the expenditure of up to $96,392.80 from the Streets and Highways Bond Fund for the contract modification; and to declare an emergency. ($96,392.80)
Body
WHEREAS, the Department of Public Service is engaged in the design of the Arterial Street Rehabilitation-Hamilton Road-I70 to Refugee Road project; and
WHEREAS, it has become necessary to modify the contract in an amount up to $96,392.80 to provide additional funds to accommodate new water quality requirements and to incorporate design work related to the upcoming Columbus Traffic Signal System Phase E project into this project; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds to pay for work to be performed by the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with ms consultants to complete the project in a timely manner, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100051 / Arterial Street Rehabilitation - Polaris Parkway (Voted Carryover) / $1,718,555 / ($96,393.00) / $1,622,162.00
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted Carryover) / $332,000.00 / $96,393.00 / $428,393.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with ms consultants, 2221 Schrock Road, Columbus, Ohio, 43229, for the Arterial Street Rehabilitation-Hamilton Road-I70 to Refugee Road project in the amount of $96,392.80, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $96,392.80, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation-Hamilton Road-I70 to Refugee Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.