Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with McDaniel’s Construction for the Athletic Complexes HVAC Renovation 2020 Project. The contract amount is $446,573.00, with a contingency of $100,000.00, for a total of $546,573.00. An additional $6,000.00 is being authorized for permit and inspection fees for a total of $552,573.00 being authorized by this ordinance.
Berliner, Big Run, McDonald, and Willis Athletic Complexes are the four facilities included in this project. The improvements include HVAC upgrades which will address adverse effects to the wood plank athletic floors as a result of humidity, improve user comfort, and provide increased energy use efficiency at these locations. The currently installed heating, ventilation, and air conditioning (HVAC) systems do not have the desired capability to control humidity. The roof also leaks where the existing exhaust fans are mounted. The HVAC systems will be altered to add re-heat capability that allows for humidity control. The roof mounted exhaust fans will be removed, the roof patched, and new variable frequency drive (VFD) fans, controlled by building pressurization sensors, will be installed in the wall.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on June 23, 2020 and received by the Recreation and Parks Department on July 14, 2020. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Company Status Amount
McDaniel’s Construction Corp., Inc. (MBE) $446,573.00
General Temperature Control (MAJ) $448,000.00
Miles-McClellan Construction Co., Inc. (MAJ) $520,365.00
After reviewing the bids that were submitted, it was determined that McDaniel’s Construction was the lowest and most responsive bidder. McDaniel’s Construction and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
McDaniel’s Construction Corp., Inc
1069 Woodland Avenue Columbus, OH 43219
Dan Moncrief, 614-252-5852
Contract Compliance Number, Tax ID: 004752, 31-1145406
August 31, 2023
Emergency Justification: Emergency action is requested so that the contractor can begin work in October 2020 in order to be substantially complete prior to winter programming, keeping the impact on customers and operations to a minimum.
Benefits to the Public: This project will help prevent roof leaks and humidity issues, protecting the wood floors from buckling and warping. It will also increase occupant comfort and safety while stabilizing temperature, humidity, and energy use in the buildings.
Community Input/Issues: Communities, residents, and organizations will be engaged to help determine programming needs, revenue generating ideas, and the needs of the immediate area impacted by this project.
Area(s) Affected: Northwest (34), Northeast (41), Greater Hilltop (53), Southwest (59)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly.
Fiscal Impact: $552,573.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with McDaniel’s Construction for the Athletic Complexes HVAC Renovation 2020 Project; to authorize the expenditure of $552,573.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($552,573.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with McDaniel’s Construction for the Athletic Complexes HVAC Renovation 2020 Project; and
WHEREAS, it is necessary to authorize the expenditure of $552,573.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into this contract so that the contractor can begin work in October 2020 in order to be substantially complete prior to winter programming, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract McDaniel’s Construction for the Athletic Complexes HVAC Renovation 2020 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $552,573.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.