Explanation
Background: This ordinance is to authorize the Director of the Recreation and Parks Department to modify the contract with Playworld Midstates for the 2020 CDBG Playground Improvements Phase 2 project. The modification amount being authorized is $350,000.00, making a new aggregate total of $1,135,000.00 for this project. The funding for this contract and modification is being provided by the Community Development Block Grant (CDBG) in accordance with the 2020 Annual Action Plan as approved by Council.
The original 2020 CDBG Playground Improvements Phase 2 contract was authorized by Ordinance 1329-2020. This modification includes additional rubberized safety surfacing and base for the five playgrounds that are a part of the project. These locations include Far East Community Center, as well as Dodge, Mock, Nafzger and North East Parks. The identification of additional CDBG funding for this project will allow for the creation of more universally accessible playgrounds for residents of all ages at these locations.
Principal Parties:
Playworld Midstates
5828 Zarley Street, Suite B, New Albany, Ohio 43054
John Hobson (614) 855-3790
Contract Compliance Number, Tax ID: 000552, 11-3732875
April 8, 2021
Emergency Justification: Emergency action is requested to allow for the maximum amount of time during the 2020 construction season for weather sensitive items such as rubberized safety surface installation.
Benefits to the Public: Safe and accessible playgrounds are one of the core charges of the Recreation and Parks Department. The Department monitors the life span of play spaces routinely to make sure that safe, quality equipment is provided to the public.
Area(s) Affected: Northeast (41), Franklinton (54), Far East (58), Southeast (65)
Master Plan Relation: This project supports the Recreation and Parks Departments’ Master Plan by providing one of the top needs of the community, which are improvements to neighborhood parks that provide opportunities for fitness and wellness.
Fiscal Impact: The expenditure of $785,000.00 was legislated for the 2020 CDBG Playground Improvements Phase 2 project by Ordinance 1329-2020. This ordinance will provide funding that will modify the previously authorized amount by $350,000.00. $350,000.00 is budgeted and available from within the CDBG Fund 2248 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $1,135,000.00.
Title
To authorize the Director of Recreation and Parks to modify the contract with Playworld Midstates for the 2020 CDBG Playground Improvements Phase 2 project; to authorize the appropriation of $350,000.00 within the CDBG Fund and in accordance with the 2020 Annual Action Plan as approved by Council; to authorize the expenditure of $350,000.00 from the CDBG Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify the contract with Playworld Midstates, previously authorized by Ordinance 1329-2020, for the 2020 CDBG Playground Improvements Phase 2 project; and
WHEREAS, it is necessary to authorize the appropriation of $350,000.00 within the CDBG Fund 2248 and in accordance with the 2020 Annual Action Plan as approved by Council; and
WHEREAS, it is necessary to authorize the expenditure of $350,000.00 from the CDBG Fund 2248; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract to allow for the maximum amount of time during the 2020 construction season for weather sensitive items such as rubberized safety surface installation, adding to the preservation of public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify the existing contract with Playworld Midstates, previously authorized by Ordinance 1329-2020, for the 2020 CDBG Playground Improvements Phase 2 project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $350,000.00 is authorized within the CDBG Fund 2248 per the accounting codes in the attachment to this ordinance and in accordance with the 2020 Annual Action Plan as approved by Council.
SECTION 6. For the purpose stated in Section 1, the expenditure of $350,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the CDBG Fund 2248 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.