Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Ascension Construction Services to provide construction management services for the Dry Run Stream Restoration Project. The contract amount is $49,588.00. This ordinance is in conjunction with Ordinance 2061-2020 that provides the authorization for the construction contract for this project.
The scope of work for the Dry Run Stream Restoration Project involves stream corridor restoration and renovating the athletic fields in Westmoor Park using the excavation materials from the stream restoration work. The result will provide a fully functional floodplain, stream channel, and habitat recovery zone. The project also provides a significant educational opportunity for young people, and expanded passive recreation for the Hilltop inner-city neighborhood. Construction management services are needed to manage day-to-day construction demands, inspections, change orders, pay applications, and to confirm the contractor’s work is in conformance with the bid plans.
Proposals were advertised using the Department’s pre-qualified firms for Construction Management, in accordance with City Code Section 329, on August 17, 2020 and received by the Recreation and Parks Department on August 24, 2020. Proposals were received from the following companies:
Company Status
H.R. Gray (MAJ)
CTL Engineering (MBE)
Ascension Construction Solutions (MBE)
Ribway Engineering (MBE)
Of note, design contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation. In accordance with City Code, a selection team evaluated the proposals and recommended Ascension Construction Services be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
Ascension Construction Services (ACS)
4200 Regent Street, Suite 200, Columbus, Ohio 43219
Jeanna Hondel, 614-499-6924
Contract Compliance Number, Tax ID: 023827, 82-3075877
August 28, 2022
Emergency Justification: Emergency action is requested so that construction can start in October 2020 in order to fulfill the requirements of the Clean Ohio Grant associated with the construction of these improvements.
Benefits to the Public: Dry Run Stream is the only significant watercourse in the Hilltop and Westgate Communities. The stream is also a major tributary to the Scioto River. This restored segment lies in one of the key community centers of Hilltop, with two schools, Westmoor Park, the Hilltop YMCA, and Glenwood Church and Day Care Center immediately adjacent to the project. All of these agencies support this project. The stream has seriously degraded due to over channelization and piping. By removing this degradation, the natural habitat can return, and residents will have new access to over a quarter mile of restored stream.
Community Input/Issues: The project has received support from key stakeholders near the site, including Columbus City Schools, Central Ohio YMCA, and the Hilltop Area Commission.
Area(s) Affected: Greater Hilltop (53)
Master Plan Relation: This grant will support the Recreation and Parks Master Plan by improving the city’s water quality and health, providing outdoor education opportunities for inner city neighborhoods, improving access to trails and greenways corridors, providing safe connections for nearby neighborhoods to the regional trail network, improving recreation access to streams, and protecting water quality.
Fiscal Impact: $49,588.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Ascension Construction Services to provide construction management services for the Dry Run Stream Restoration Project; to authorize the transfer of $49,588.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2019 Capital Improvements Budget; to authorize the expenditure of $49,588.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($49,588.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Ascension Construction Services to provide construction management services for the Dry Run Stream Restoration Project; and
WHEREAS, the scope of work for the Dry Run Stream Restoration Project involves stream corridor restoration and renovating the athletic fields in Westmoor Park using the excavation materials from the stream restoration work which result in providing a fully functional floodplain, stream channel, and habitat recovery zone; and
WHEREAS, the project also provides a significant educational opportunity for young people, and expanded passive recreation for the Hilltop inner-city neighborhood; and
WHEREAS, it is necessary to authorize the amendment of the 2019 Capital Improvements Budget Ordinance 1326-2019 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the transfer of $49,588.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $49,588.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Ascension Construction Services so that construction can start in October 2020 in order to fulfill the requirements of the Clean Ohio Grant associated with the construction of these improvements, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Ascension Construction Services to provide construction management services for the Dry Run Stream Restoration Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $49,588.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P512000-100000; New Development - Misc. (SIT Supported) / $80,208 / ($49,588) / $30,620
Fund 7702; P512019-100000; Dry Run Stream Restoration (SIT Supported) / $0 / $49,588 / $49,588
SECTION 7. That the expenditure of $49,588.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.