Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Smoot Construction to provide construction management services for the Griggs Boat Launch Improvements Project. The contract amount is $149,900.00, with a contingency of $37,565.00, for a total of $187,465.00 being authorized. This ordinance is in conjunction with Ordinance 2062-2020 that provided the authorization for the construction contract for this project.
The scope of work for the Griggs Boat Launch Improvements Project includes improvements to the boat launch ramps and site improvements. The project scope includes removal and replacement of existing concrete boat launch ramps and abutments. Existing floating docks at each location are to be replaced or refurbished and re-installed. Parking improvements to be made will meet ADA standards. There will also be improvements to sidewalks as well as seeding and mulching improvements. The project is estimated to start construction in October 2020 and is anticipated to be complete in the April 2022. In order to minimize disruption to the park, milestones are included in the bid documents to have Trabue-Murphy ramp substantially complete by May 2021 and Nottingham ramp to be substantially complete by December 2021. Construction management services are needed to manage day-to-day construction demands, inspections, change orders, pay applications, and to confirm the contractor’s work is in conformance with the bid plans.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on May 8, 2020 and received by the Recreation and Parks Department on June 5, 2020. Proposals were received from the following companies:
Company Status
H.R. Gray (MAJ)
CTL Engineering (MBE)
Ascension Construction Solutions (MBE)
Elford (MAJ)
Hill International (MAJ)
Michael Baker International (MAJ)
MS Consultants (MAJ)
Smoot Constructions (MBE)
Of note, design contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Smoot Construction be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
Smoot Construction
1907 Leonard Avenue
Lewis Smoot, Jr., (614) 253-9000
Contract Compliance Number, Tax ID: 004871, 31-1224826
January 11, 2022
Emergency Justification: Emergency action is requested due to construction being scheduled to start in October 2020 and these services are needed from the beginning of construction.
Benefits to the Public: The improvements being made to the existing boat launch ramps and abutments will allow for residents to more easily and safely access the reservoir during the year. An additional boat launch ramp is being added to each site and this will increase the efficiency of residents accessing and exiting the reservoir with their boats. The parking improvements include ADA parking spaces and will increase accessibility to all residents.
Community Input/Issues: The Recreation and Parks Department and the Department of Public Utilities (Division of Water) worked together to obtain feedback from the community during the design phase of the project. The community has shared their discontent with the degrading boat launch ramps through various methods. The community has also expressed a desire to increase access/exit capacity to Griggs Reservoir as it can often be crowded during peak season.
Area(s) Affected: West Scioto (37)
Master Plan Relation: This project supports the departments’ Master Plan by providing access for different types of watercraft, improving the ease of use and promoting blueways. It also improves the overall maintenance standards and safety at Griggs Reservoir.
Fiscal Impact: $187,465.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Smoot Construction to provide construction management services for the Griggs Boat Launch Improvements Project; to authorize the transfer of $187,465.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2019 Capital Improvements Budget; to authorize the expenditure of $187,465.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($187,465.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Smoot Construction to provide construction management services for the Griggs Boat Launch Improvements Project; and
WHEREAS, it is necessary to authorize the amendment of the 2019 Capital Improvements Budget Ordinance 1326-2019 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the transfer of $187,465.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $187,465.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into this contract due to construction being scheduled to start in October 2020 and these services are needed from the beginning of construction, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Smoot Construction to provide construction management services for the Griggs Boat Launch Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $187,465.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510122-100000; HVAC Improvements (Voted Carryover) / $590,351 / ($37,777) / $552,574
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $145,714 / ($145,714) / $0
Fund 7702; P511013-100000; Safe Playgrounds (SIT Supported) / $143,000 / ($3,974) / $139,027
Fund 7702; P511003-201901; Griggs Boat Launch Improvements (Voted Carryover) / $0 / $37,777 / $37,777
Fund 7702; P511003-201901; Griggs Boat Launch Improvements (SIT Supported) / $0 / $149,688 / $149,687
SECTION 7. That the expenditure of $187,465.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.