Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elford, Inc. for the Parsons Avenue Water Plant (PAWP) HVAC Improvements Project; in an amount up to $8,507,871.85; for Division of Water Capital Improvements Project No. 690513-100000, Contract No. 2193.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Various existing HVAC systems at the PAWP are reaching the end of their useful life and are not currently meeting space conditioning needs (e.g., spaces being too hot, too cold, too humid, too low in humidity, or not having sufficient ventilation). Work consists of: HVAC equipment replacement/modifications, associated electrical work, Supervisory Control and Data Acquisition (SCADA) relocation/testing, associated architectural work/upgrades, associated structural work, hazardous abatement, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid (IFB).
The Community Planning Area is “99 - Citywide” since the PAWP services several Columbus communities.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will provide HVAC improvements at the PAWP and will support the City’s efforts to maintain working facilities to provide an adequate and safe supply of drinking water which is essential to economic growth and development. Occasional improvements are necessary to reduce persistent maintenance costs and prolong the longevity of City buildings. No community outreach or input is anticipated. Improvements in the existing HVAC systems will provide opportunities to increase the energy efficiency of these systems, which will have a positive effect on the environment.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two (2) bids on August 26, 2020 from Elford, Inc. and 2. R.W. Setterlin Building Company.
3.1 PRE-QUALIFICATION STATUS: Elford, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Elford’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $8,507,871.85. Their Contract Compliance Number is 31-4371060 (expires 5/27/22, Majority) and their DAX Vendor Account No. is 6059. Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elford, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Elford, Inc. for the Parsons Avenue Water Plant HVAC Improvements Project; to authorize a transfer and expenditure up to $8,509,871.85 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($8,509,871.85)
Body
WHEREAS, two (2) bids for the Parsons Avenue Water Plant HVAC Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on August 26, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elford, Inc. in the amount of $8,507,871.85; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Parsons Avenue Water Plant HVAC Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds in the amount up to $2,000.00 to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Parsons Avenue Water Plant HVAC Improvements Project, with Elford, Inc., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a contract for the Parsons Avenue Water Plant HVAC Improvements Project with Elford, Inc. (FID #31-4371060), 1220 Dublin Road, Columbus, Ohio 43215; in an amount up to $8,507,871.85 ; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $8,509,871.85 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
690026-100018 (NEW) | 910 Dublin Rd. Standby Power Imp's | $62,998 | $0 | -$62,998
690026-100010 (NEW) | Rinehart Utilities Ex. Bldg. Imp's | $4,916,040 | $0 | -$4,916,040
690026-100008 (NEW) | Indianola Facility Imp's | $7,225,962 | $3,695,128 | -$3,530,834
690513-100000 (NEW) | PAWP HVAC Imp’s | $0 | $8,509,872 | +$8,509,872
SECTION 5. That the expenditure of $8,509,871.85 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.