Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract agreement with Complete General Construction Company for the Cleveland Avenue Street Lighting Improvements project, CIP No. 440007-100023, in an amount up to $933,662.85 for the Division of Power.
Work for this project involves construction of an underground decorative street lighting system on Cleveland Avenue, from Chittenden Ave. to Hudson St. The project also installs (113) decorative street lights poles with LED post top luminaires, as well as a 3-wire underground system and new pad-mount controller.
The planning area for this project is “North Linden” (Planning Area 40).
Funds in the amount of $142,049.43 will also be encumbered for construction inspection and prevailing wage charges for the Department of Public Service.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
It is the Division of Power’s goal to incorporate the use of LED technology whenever practical. The utilization of LED street lighting technology has proven to provide significant energy and maintenance savings, which is a goal the Division is pursuing.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four (4) bids on August 26, 2020 from: Complete General Construction Company - $933,662.85; Danbert Electrical Corporation - $956,127.11, Jess Howard Electric Company - $1,240,088.40, Thayer Power and Communication Line Company - $1,949,765.19.
3.1 PRE-QUALIFICATION STATUS: Complete General Construction Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Complete General Construction Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $933,662.85. Complete General Construction Company’s Contract Compliance Number is 31-4366382 (expires 7/8/21, MAJ); DAX Vendor Account No. is 6056. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
4. FISCAL IMPACT: This contract requires an expenditure of up to $933,662.85 from the Electricity Bond Fund 6303 and amends the 2019 Capital Improvement Budget.
There are sufficient funds within the Electricity G.O. Bonds Fund - Fund No. 6303.
5. TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice to Proceed (NTP) is given by the City. Allowing 3 months for the legislation and execution process, estimated construction would begin in December of 2020, and be completed by June 2021.
6. EMERGENCY DESIGNATION: Emergency action is not requested at this time.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Company for the Cleveland Avenue Street Lighting Improvements project in the amount up to $933,662.85; to authorize the expenditure of up to $1,075,712.28 from the 2019 Electricity G.O. (General Obligation) Bonds Fund; and to amend the 2019 Capital Improvements budget. ($1,075,712.28)
Body
WHEREAS, four (4) bids for the Cleveland Avenue Street Lighting Improvements project, were received and publicly opened in the offices of the Director of Public Utilities on August 26, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Complete General Construction Company in the amount of $933,662.85 per the Bid Tabulation and Quality Factor Form processes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract with Complete General Construction Company and to encumber and expend funds to provide for payment of construction inspection and prevailing wage charges for the Division of Power’s Cleveland Avenue Street Lighting Improvements project; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,075,712.43 from the Electricity G.O. (General Obligation) Bonds Fund 6303; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to align authority with the expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for construction services for the Cleveland Avenue Street Lighting Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a contract for the Cleveland Avenue Street Lighting Improvements Project with Complete General Construction Company, 1221 E. 5th Ave., Columbus, Ohio 43219; in an amount up to $933,662.85; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power, and to obtain the necessary construction inspection and prevailing wage charges from the Department of Public Services up to a maximum amount of $142,049.43.
SECTION 2. That the expenditure of up to $1,075,712.28, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $114,197.28 or so much thereof as may be needed between projects, is hereby authorized within the Electricity G.O. Bond Fund - Fund No. 6303, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2019 Capital Improvements Budget is hereby amended, as follows:
Fund No. 6303 (Electricity G.O. Bonds):
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P440007-100022 (NEW) | E. 5th Ave Deco Street Lighting | $118,750 | $4,553 | -$114,197
P440007-100023 (NEW) | Cleveland Ave. Street Lighting | $961,515 | $1,075,712 | +114,197
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.