Explanation
BACKGROUND: The Department of Public Safety has various locations within the Divisions of Police and Fire that are in need of replacing older worn out flooring that has become a safety issue. The Department needs to contract with Continental Office to provide the services and material to remove and replace the existing flooring that has reached the end of its useful life.
BID INFORMATION: Through the use of the State Term Schedule, the Department of Public Safety requested three bids from vendors: Continental Office, Stedman and King Business. Of the bids received Continental provided the best and lowest pricing. The quoted amount by Continental was $210,000 for the removal and replacement of the needed flooring.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: CC006118 expires December 4, 2021.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that the safety issue with the flooring can be resolved.
FISCAL IMPACT: This ordinance authorizes an expenditure of $210,000.00 within the Public Safety Capital Improvement Budget for the removal and installation of flooring by Continental Office. This ordinance also authorizes an amendment to the 2019 CIB and transfer of funds between projects within the 2019 Public Safety Capital Improvement Budget.
Title
To amend the 2019 Public Safety Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Public Safety Capital Improvement Budget; to authorize the Director of Finance and Management to enter into contract with Continental Office for the removal and installation of flooring within the Divisions of Police and Fire utilizing a State Term Contract; to authorize an expenditure of $210,000.00 from Public Safety Capital Improvement Budget; and to declare an emergency. ($210,000.00)
Body
WHEREAS, there is a need to purchase services for the removal and installation of flooring within the Divisions of Police and Fire facilities; and,
WHEREAS, the facilities within the Divisions of Police and Fire need new flooring as the current flooring has become a safety issue; and,
WHEREAS, there is a need to amend the 2019 Public Safety Capital Improvement Budget and to authorize a transfer of funds between projects; and,
WHEREAS, Continental Office has the experience and expertise to provide such services; and,
WHEREAS, Continental Office was the best and lowest bidder on the State Term Schedule; and,
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Continental Office for the removal and installation of flooring within the Department of Public Safety to resolve flooring safety issues, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Public Safety Capital Improvement Budget be amended in fund 7701 as follows:
Project Name - Police Facility Renovation- Voted SIT Supported / Project ID Number 330021-100000 / Current Authority $0 / Revised Authority $210,000 / Difference: $210,000.00
Project Name - Fire Station 16 - Voted SIT Supported/ Project ID Number 340153-100000/ Current Authority $413,051/ Revised Authority $203,051/ Difference: ($210,000.00)
SECTION 2. That the transfer of $210,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7701, Public Safety Bond Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into contract with Continental Office for the purchase of removal and installation of flooring within the Department of Public Safety, using a State Term Schedule Contract.
SECTION 4. That the expenditure of $210,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.