Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify a contract with 2K General for renovations at the Front Street Fitness Center. The Front Street Fitness Center opened in 2014 and serves as an exercise and wellness center for City employees. In 2019, the Front Street Fitness received over 17,000 visits, and conducted 495 classes. It's membership has grown steadily each year and in 2019 it registered 104 new members. The Front Street Fitness Center contains fitness equipment for use by employees and also conducts exercise and wellness classes. Since it has been over five years since its opening, the fitness center is in need of some small scale renovations in order to keep the facility in good working condition. These renovations include the following; installation of new mirrors, TV's, lockers, cove base, water fountain, and hand sanitizer stations in the main room. These renovations will also include installation of new soap dispensers, toilet paper dispensers, paper towel dispensers, LED light fixtures, shower doors, resilient flooring, and ceiling fans in both the women's and men's restrooms. Finally, these renovations will also include painting the entire facility. 2K General is the current general contractor under contract with the Department of Finance and Management. They have the necessary expertise to conduct these renovations.
Ordinance 1583-2019 authorized the original contract with 2K General. This contract was authorized for renewal via Ordinance 1723-2020. This ordinance seeks authority to modify this contract in order to add General Permanent Improvement Fund proceeds to the contract in order to provide sufficient funding for these small scale renovations
2K General Company Contract Compliance No. 31-1653018, CC#: CC005739, expiration date July 13, 2022.
Emergency Designation: Emergency action is requested so that these renovations can begin without delay. During the COVID-19 pandemic, the Front Street Fitness Center has been closed to ensure social distancing of City employees. Therefore, this is a natural time to conduct these renovations such that they can be completed before the fitness center is re-opened for use.
FISCAL IMPACT: This ordinance authorizes the appropriation, transfer, and expenditure of up to $40,000.00 from and within the General Permanent Improvement Fund to provide funding for these small scale renovations.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Finance and Management Director to modify a contract with 2K General; to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize the expenditure of $40,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the appropriation, transfer, and expenditure of funds from and within the General Permanent Improvement Fund; and
WHEREAS, there is a need to conduct small scale renovations at the Front Street Fitness Center; and
WHEREAS, 2K General is the current general contractor under contract with the Department of Finance and Management and they have the necessary expertise to conduct these renovations.; and
WHEREAS, the completion of these renovations will keep the Front Street Fitness Center in good working condition and continuing in its mission to promote the wellness initiative for City of Columbus employees; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with 2K General Company to ensure that small scale renovations at the Front Street Fitness Center can commence quickly, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Facilities Management Division, with 2K General for small-scale renovation at the Front Street Fitness Center.
SECTION 2. That the 2019 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number/ Project Name / Funding Current CIB / Amendment / Revised CIB
P748999-100000 / Unallocated / GPIF Carryover / $70,042 /($40,000) / $30,042
P570104-100000 / Front Street Fitness Center Renovations / GPIF Carryover / $0 / $40,000 / $40,000
SECTION 3. That the appropriation and transfer of $40,000.00 or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $40,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.