Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermoplastic Glass Beads with Potters Industries, LLC. The Division of Traffic Management is the sole user for thermoplastic beads. Ohio Type C Glass Beads are used in road striping to provide thermoplastic reflection. The term of the proposed option contract would be approximately three years, expiring October 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 10, 2020 In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016262). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Potters Industries LLC, CC# 001619 expires 9/11/2022, All items, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure as the current contract has expired.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase T...
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