Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with CDW GOVERNMENT LLC for the purchase of SolarWinds software products. This purchase will allow DoT to modernize, upgrade, and enhance our network monitoring solution. This includes but not limited to; network device availability, bandwidth utilization and traffic analysis. In addition, SolarWinds gives our infrastructure team the enterprise tools needed to perform in-depth analysis and maintain support of critical systems. Without the purchase of the SolarWinds software package, the network infrastructure team lacks the proper enterprise tools needed to troubleshoot complex network issues and anomalies. DoT solicited bids via RFQ 016288. On August 24, 2020 at 0900 hours, the City received five (5) responsive bids and one (1) non-responsive bid that didn't meet specifications, making CDW GOVERNMENT LLC the lowest, most responsive, responsible and best bid submitted. The term of the contract shall be one year from the date of a purchase order confirmed by the Columbus City Auditor’s Office, in the amount of $43,048.00.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, and Enterprise Systems Upgrade Capital Improvements Fund.
EMERGENCY:
Emergency designation is being requested for this purchase as the pricing offered through the informal bid process may only be valid for 45 days from the date of the bid opening, to ensure pricing, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: CDW GOVERNMENT LLC CC#/F.I.D. #: 36-3310735 Expiration Date: 02/12/2022
(DAX Vendor Acct. #: 007352)
Title
To authorize the Director of the Department of Technology to enter into contract with CDW GOVERNMENT LLC for the purchase of SolarWinds software products; to authorize the expenditure of $43,048.00 from the Department of Technology, Information Services Division, Enterprise Systems Upgrade Capital Improvements Fund; and to declare an emergency. ($43,048.00)
Body
WHEREAS, the DoT solicited bids publishing RFQ016288, receiving 5 responsive bids; and
WHEREAS, the DoT determined CDW GOVERNMENT LLC offered the lowest, most responsive, responsive and best bid; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into contract with CDW GOVERNMENT LLC for the purchase of SolarWinds software products, for the term period of one year from the date of a confirmed purchase order, at a cost of $43,048.00; subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) more additional one (1) year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with CDW Government LLC for the purchase of SolarWinds software products to ensure timely delivery of the product, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with CDW Government LLC for the purchase of SolarWinds software product . The term period for the contract shall be one year from the date of a confirmed purchase order, at a total cost of ($43,048.00). Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for two (2) additional one (1) year terms.
SECTION 2: That the expenditure of ($43,048.00), or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 2089-2020 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 06 | Main Account: 66530 | Fund: 5105 | Sub-fund: N/A
| Program: CW001 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Project Code: P470047 - 100000 enterprise system upgrades | Optional Field: N/A | Planning Area: Citywide | Amount: $43,048.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.