Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #3) an existing professional engineering agreement with Hatch Associates Consultants, Inc., for the Jackson Pike Waste Water Treatment Plant (JPWWTP) Facilities and Equipment Upgrade for the Whittier Street Storm Tanks (WSST) Project, CIP 650258-100001. The original intent of this project was to create a design that would fully restore the Whittier Street Storm Tanks and control house. This modification is for needed engineering services during construction to ensure that design intents are met during this complex and large construction project. This modification for services during construction is planned for third quarter 2020 and will progress through the duration of construction. The separate construction project is expected to be completed by fourth quarter of 2023.
Community Planning Area is 99 Citywide.
1.1. Amount of additional funds to be expended: $1,198,635.18
Original Contract Amount: $ 425,856.00
Modification #1 $1,079,585.00
Modification #2 $ 400,000.00
Modification #3 (current) $1,198,635.18
TOTAL Cost ($) $3,104,076.18
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as the services were foreseen.
1.3. Reason other procurement processes are not used:
This is a planned modification of an existing contract.
1.4. How cost of modification was determined:
The cost proposal was provided by Hatch Associates Consultants, Inc., reviewed by the Division of Sewerage, and Drainage and was deemed acceptable.
2. PROJECT TIMELINE: This modification for services during construction is planned for third quarter 2020 and will progress through the duration of construction. The separate construction project is expected to be completed by fourth quarter of 2023.
3. DESIGNATION: Emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE NO.: 13-6094431 | MAJ | EXP: 5/12/2022 | Vendor # 025646
5. ENVIRONMENTAL / ECONOMIC IMPACT: This project will extend the life and functionality of the Whittier Street Control House, storm sewer control gates, and electrical system. The gates and actuators present at WSST facility are important to effective operations of the sewer system, OARS tunnel, and the wastewater treatment plants. The rehabilitation of the control house facility and equipment will ensure its continued reliable operation in control of the sewer system. Instrumentation and controls will be added to the sewer gates and weirs allowing for better control of the sewer system. This will help reduce the likelihood of CSOs (combined sewer overflows), SSOs (sanitary sewer overflows), and WIBs (water in basements).
6. FISCAL IMPACT: This ordinance authorizes the expenditure of up to $1,198,635.18 from the Sewer General Obligation Bond Fund 6109.
Title
To authorize the Director of Public Utilities to modify (Mod #3) an existing professional engineering services agreement with Hatch Associates Consultants, Inc. for the Jackson Pike Waste Water Treatment Plant Facilities and Equipment Upgrade for Whittier Street Storm Tanks Project; and to authorize the expenditure of up to $1,198,635.18 from the Sewer General Obligation Bond Fund.
Body
WHEREAS, the original contract number EL015188 was authorized by Ordinance No. 2491-2013, as passed by Columbus City Council on December 02, 2013, was executed on January 13, 2014, and was approved by the City Attorney on January 16, 2014 in the amount of $425,856.00; and
WHEREAS, Modification #1 was authorized by Ordinance No. 0038-2015 in the amount of $1,079,585.00; and
WHEREAS, Modification #2 was authorized by Ordinance 2316-2018 in the amount of $400,000.00; and
WHEREAS, it is necessary to modify the existing agreement to provide services during construction; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,198,635.18 from the Sewer General Obligation Bond Fund 6109: and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to modify an existing professional engineering services agreement with Hatch Associates Consultants, Inc. for the JPWWTP Facilities and Equipment Upgrade for Whittier Street Storm Tanks Project, CIP 650258-100001 at the earliest practical date for the preservation of the public health, peace, property, safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #3) an existing professional engineering services agreement with Hatch Associates Consultants, Inc., 88 East Broad St, Suite 1980, Columbus, Ohio 43215, in connection with the JPWWTP Facilities and Equipment Upgrade for Whittier Street Storm Tanks Project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $1,198,635.18 per the account codes in the attachment to this ordinance.
SECTION 3. That the said firm, Hatch Associates Consultants, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.