Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to renew and increase an existing Indefinite Quantity Contract for Yard Waste and Log Grinding Services with Edwards Landclearing Inc. in the amount of $50,000.00.
The City of Columbus operates a composting facility that processes sewage sludge from two interconnected wastewater treatment plants into soil conditioner / mulch for wholesale. Maintaining continuous operations is necessary to comply with wastewater permit standards and to protect public health. The City utilizes ground yard waste, whole tree woodchips, sawdust, straw, logs, and ground wood waste as bulking agents to process sewage sludge. The services to be performed under this contract call for Edwards Landclearing, Inc. to provide equipment and an operator for grinding yard waste, wood waste, sizing and grinding logs.
The Department of Public Utilities publicly opened two bids on July 2, 2019 and Edwards Landclearing, Inc. was deemed to be the lowest, responsive, responsible and best bidder.
The Purchase Agreement, PA004194, was established on October 19, 2019 in accordance with Request for Quotation RFQ012741 and authorized under Ordinance Number 2118-2019 and will expire December 1, 2020. Renewal #1 was authorized under Ordinance #2118-2019 adding additional funds to the contract.
In accordance with the bid specifications, the City can renew the contract for an additional three year term subject to mutual agreement, availability of funding and approval of Columbus City Council.
The new contract expiration date will be December 1, 2021. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required. This proposed renewal #2 is for year #2 of the contract.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.
SUPPLIER: Edwards Landclearing, Inc., vendor...
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