Explanation
BACKGROUND:
This ordinance authorizes the Franklin County Municipal Court Judges to engage in the third year of a three year contract with a potential fourth year for security guard services in the Municipal Court building at 375 S. High St. with Willo Security, Inc. (Willo). Formal bid RFQ008960 was done and closed on May 16, 2018. Year one per hour rate is $19.95 and the overtime rate is $29.93. Year two per hour rate is $20.35 and the overtime rate is $30.53. Year three per hour rate is $21.00 and the overtime rate is $31.50. Year four per hour rate is $21.55 and the overtime rate is $32.33. We will be using Cares Act funds to cover the additional staff needed for COVID 19. The additional staff are responsible for taking temperatures and making sure no one enters without a mask.
Willo Security, Inc. Federal Tax Id is 34-1808997.
FISCAL IMPACT: Funding for this expenditure in the amount of $250,000 is budgeted and funds of $96,000 are available within the CARES Act-City COVID-19 response fund for this purpose.
EMERGENCY: Emergency legislation is requested to authorize the court to enter into contract and to continue monitoring services with no interruption in services.
Title
To authorize the Municipal Court Judges, through the Administrative and Presiding Judge, to enter into the third year of a potential four-year contract with Willo Security, Inc., for the provision of security guard services in the Municipal Court Building; to authorize the expenditure of $346,000.00 from the General Fund and the CARES Act Fund due to the need of additional COVID personnel; and to declare an emergency. ($346,000.00).
Body
WHEREAS, the COVID-19 pandemic has resulted in the need for our security vendor to provide additional staff to aid in getting people into the court safely; passing out mask to those who don’t have; doing temperature screenings; and ensuring social distancing; and
WHEREAS, expenditure of CARES Act funding to the Franklin County Municipal Court is necessary to address and adhere to the social distancing guidelines issued by the CDC caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of the funds has not been previously accounted for in the 2020 Budget;
WHEREAS, the continuation of security services in the Municipal Court building is imperative for the safety and well-being of the building employees and the general public; and
WHEREAS, the Franklin County Municipal Court Judges desire to engage in the third year of a potential four-year contract with Willo Security, Inc. for security guard services in the Municipal Court building; and
WHEREAS, an emergency exists in the usual daily operation of the Franklin County Municipal Court Judges that it is immediately necessary to authorize the Administrative and Presiding Judge to enter into said contract and authorize expenditures with Willo Security, Inc., so as to continue uninterrupted services in the provision of contractual security guard services within the Municipal Court building, for the preservation of the public health, peace, safety, and welfare; now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Franklin County Municipal Court Judges, through the Administrative and Presiding Judge, be and is hereby authorized to enter into the third year of a potential four-year contract between the Franklin County Municipal Court Judges and Willo Security, Inc., for the provision of contractual security guard services in the Municipal Court building.
SECTION 2. That the expenditure of $346,000 through July 31, 2021 or so much thereof as may be necessary, is authorized to be expended from the general fund and the CARES Act Fund, to pay the costs thereof. See attachment.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.