Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into a contract with K.N.S. Services, Inc. for software, equipment, technical support and maintenance services for camera security systems for the Facilities Management Division.
K.N.S. Services currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City enter into contract with K.N.S. in accordance with the sole source procurement provisions of Columbus City Code.
K.N.S. Services, Inc. Contract Compliance No. 31-1460220, expiration date October 23, 2021.
Fiscal Impact: This ordinance authorizes an expenditure of $75,000.00 from the General Fund with K.N.S. Services, Inc. to provide software, equipment, technical support and maintenance/service for security systems for facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $75,000.00 in the General Fund for these expenditures. In 2019, $100,00.00 was expended for related equipment and services.
Title
To authorize the Director of Finance and Management to enter into a contract with K. N. S. Services, Inc. to provide software, equipment, technical support and maintenance services for security systems for the Facilities Management Division, in accordance with the sole source procurement provisions of Columbus City Code; and to authorize the expenditure of $75,000.00 from the General Fund ($75,000.00)
Body
WHEREAS, it is in the best interest of the City to enter into a contract with K.N.S Services, Inc. to allow for a single vendor to provide the necessary hardware, software, technical support, and camera equipment replacements for security systems for the Facilities Management Division; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into a sole source contract with K.N.S. Services, Inc. for software, equipment, technical support and maintenance services for camera security systems for the Facilities Management Division; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with K.N.S. Services, Inc. in order to provide software, equipment, technical support, and maintenance services for security systems for the Facilities Management Division.
SECTION 2. That the expenditure of $75,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2174-2020 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.